Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period May 10, 2019, through May 30, 2019, for a total of $4,897,986.84. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current): May 10, 2019, through May 30, 2019 = $4,897,986.84
Warrants (Total 18/19 Fiscal Year): July 1, 2018, through May 30, 2019 = $74,774,688.61

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since May 23, 2019 = $297,129.47
District-wide donations year to date = $845,897.32

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $358,956.81

The Board will consider the approval of a district wide Social Sciences textbook adoption, 7-12.

Purpose

Current textbooks in use in grades 7-12 Social Sciences are outdated.  These current textbooks reflect the history, and other content prior to 2006.  These textbooks do not reflect our current Social Science framework or current state of affairs.  For these reasons, a new adoption for grades 7-12 Social Science is recommended.

Action

Teaching and Learning and the Instructional Materials District-Wide Committee (IMDC) is requesting the Board approve a district-wide Social Sciences textbook adoption to be utilized in grades 7-12. This request includes California, U.S., and World History, Humanities, Government, Economics, Psychology, and Honors, IB, and AP courses in Social Sciences.  The textbooks include new, updated versions of textbooks currently in use, along with new textbooks. all textbooks include an online component that teachers and students will have access to compliment the textbook..

Representatives from all secondary schools plus a district representative and the District Library Media Specialist comprised the Instruction Material Selection Committee (IMSC).  This committee reviewed several textbooks and invited vendors who met the initial criteria to present their materials in person.  After the presentations school sites were given access to the materials to preview even further.  After this extended preview, the IMSC came together to make recommendations for textbook adoption.  These textbooks for recommendation were provided to the community for review and comment at the district office on May 13-17.  

Outcome

Based on the IMSC review the committee was able to come to a consensus on two publishers for grades 9-12 in college prep courses and two publishers for grades 7 and 8.  For advanced classes, several publishers met the needs of our teachers. At all grade levels, teachers were looking for depth of knowledge, a variety of resources to meet student needs and a blend of in print and digital materials.  

The previous Social Science adoption occurred in 2005-2006

Social Science Textbooks up for Adoption

To access the McGraw Hill textbooks below, use the following username and password.

Username: NetworksSS  PW: Sssc2018

7 Grade World History-McGraw-Hill:  World history & geography: Medieval & early modern times

8 Grade US History-McGraw-Hill: Impact California Social Studies United States History and Geography:  Growth and Conflict

Humanities- McGraw-Hill Geography: the human and physical world

To access the 7 and 8 grade National Geographic textbooks below, use the following username and password for both.  Username: cassteacher02  PW: p251642

7 Grade World History-National Geographic:  World History: Medieval & early modern times

8 Grade US History-National Geographic:  American Stories: beginnings to world war 1

The following links will provide direct access to the books

World History:  Pearson, World History and the modern world
US History:  Pearson United States History: The Twentieth Century
Government:  Cengage Principles of Amer Govt
Government:  Pearson Magruders Amer Govt.
Economics: Pearson-Economic Principles in action
AP European History:  Cengage Western Civilization since 1300
AP European History:  BFW-A History of Western Society
AP European History:  McGraw-Hill/Palmer A history of Europe in the modern world
IB History:  Oxford Press Histories of the Americas
IB History:  Hodder Education, Rights and Protest
IB History:  Hodder Education, The Cold War: Superpower tensions and rivalries
IB History:  Cambridge History for the IB diploma: Paper 2
IB History:  Norton Foner Give me liberty AP edition
AP US History:  Cengage The American Pageant
AP US History:  Norton Foner Give me liberty AP edition
AP Government:  BFW American Govt: the story of a nation
AP Government:  Cengage American Gov't: Institutions and policies
AP Government:  Pearson.  Government in America: People, Politics, and Policy
AP Economics:  BFW Krugman's economics
AP Economics:  McGraw-Hill-Economics McConnel, Brue, and Flynn
Psychology:  BFW-Thinking about psychology
IB Psychology:  Oxford-IB Psychology
CA History:  Waveland Press (McGraw-Hill). The Elusive Eden
Honors World History:  Cengage. World history

Board Policy
History-Social Science Instruction BP 6142.94
Selection and Evaluation of Instructional Materials BP 6161
Selection and Evaluation of Instructional Materials BP 6161.1

Education Code
Williams Compliance Ed Code 60119
Requirements, Materials Ed Code 60040

The total cost of the Social Science adoption is $1,885,510.46 and was budgeted in Instructional Materials and Supplies.  Click for textbook costs

The Board will consider the award of bid for the Lawrence Cook MS Modular Project for the relocation of the Cesar Chavez Language Academy (CCLA). 

Purpose

The Board approved the relocation of Cesar Chavez Language Academy (CCLA) to the Cook Middle School campus as they outgrew their current facility at Comstock Middle School. This projects adds three additional classrooms to the campus to accommodate Cook Middle School, CCLA, and site services. 

Consideration

On May 25, 2019 and May 30, 2019 Notice Inviting Bids for Lawrence Cook Middle School Modular Project was issued.

A Request for Bids was advertised in the Press Democrat and on the District's website on June 6, 2019.

One (1) bid was received; Matrix HG, Inc. was the sole responsive bidder at $1,671,177.50.

Based on an analysis of the submitted bid documents, verification of California Contractors's License is current and active, PBK Architects recommends that Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents with Matrix HG Inc. in the amount of $1,671,177.50.

Board Policy
BP 3311

Previous Board History
January 10, 2019 (E.5): Approval of Contracts Board approved PBK Architects design proposal 

This $1,671,177.50 will be funded through developer fees, CCLA, and previously earned energy rebates earned at Cook Middle School.

The Board will consider the award of bid for the Steele Lane Elementary Lunch Area and Fencing Project. 

Purpose

The project will address safety issues at the front of the Steele Lane Campus and provide an eating area.

• Fencing at front of school to protect students from traffic on Steele Lane.
• Renovate the court yard to be used as an eating area to address capacity and access issues. 

Consideration

On May 14, 2019 and May 21, 2019 Notice Inviting Bids for Steele Lane Elementary School Lunch Area and Fencing Project was issued.

Request for Bids were advertised in the Press Democrat and on the District's website on May 28, 2019.

Five (5) bids were received; Ridgeview Builders Inc. was the responsive bidder. 

Based on an analysis of the submitted bid documents, verification of California Contractors's License is current and active, PBK Architects recommends that Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents with Ridgeview Builders Inc. in the amount of $572,000.00 

Board Policy
BP 3311

Previous Board History
November 14, 2019 (E.5) Approval of Contracts The Board approved PBK Architects design proposal.

Measure L Funded: $ 572,000.00

The Board will consider award of bid for the Proctor Terrace ES Modular Restroom Project. 

Purpose

The Board approved the addition of a modular restroom building to address the lack of facilities on campus. 

Consideration

On May 14, 2019, and May 21, 2019, Notice Inviting Bids for Proctor Terrace ES Modular Restroom Project was issued.

A Request for Bids was advertised in the Press Democrat and on the District's website. On June 4, 2019, two (2) bids were received; Ridgeview Builders Inc. was the responsive bidder. 

Based on an analysis of the submitted bid documents, verification of California Contractors' License is current and active, AXIA Architects recommends that Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents with Ridgeview Builders Inc. in the amount of $548,900.00 

History 

The Proctor Terrace Restroom Project was originally scheduled to be completed during Summer 2018.  

The Proctor Terrace Restroom Portable project was delayed by the California Geological Survey (CGS), a division of the State.  During review by CGS, a report was released dictating that certain school sites must perform further civil investigation to determine whether the site is on a "potential" fault. Based on the results of the investigation, the State would determine if new construction would be allowed. The additional investigation of "potential" faults, as mandated by CGS, was required before submitting to the Division of State Architects (DSA) for approval.

After the investigation, it was determined that the restroom project could move forward with submission to DSA for architectural approval.  While this information was positive from CGS, it did put the project schedule behind.

• Original Project Completion: Summer 2018
• Current Project Completion: Summer 2019

Sequence of Events - 2018

• February / March 2018: AXIA Architects and Miller Pacific Engineers received authorization to proceed
• April 2018: Miller Pacific started initial testing
• June 2018: Miller Pacific completed geotechnical report and submitted to CGS for review (7-8 week process)
• July 2018 – Received CGS review letter requesting a Fault Trench study - Request for a Fault Trench Study based on the findings of a report issued on July 6^th by CGS showing the potential for previously unrecorded fault ruptures at the Proctor Terrace Elementary Campus.
• August 2018: District staff, AXIA and Miler Pacific met to discuss implications of requested fault trench study and to prepare a proposal
• September 2018: Miller Pacific proposal for a fault trench study received
• October – December 2018 – Miller Pacific conducted fault trench study
• December 2018: Response letter sent to CGS including fault trench study completed by Miller Pacific
• December 2018: CGS approval received
  
• December 2018: DSA project registration
  

2019

• January 2019: Project submitted to DSA
• March 2019: DSA comments received
• April 2019: Re-submittal uploaded to DSA
• May 2019: DSA approval
• May 9^th:Notice Inviting Bids sent for advertising
• May 23^rd: Mandatory Bid walk
• June 4^th: Bid opening

Board Policy
BP 3311

Previous Board History
September 26, 2018 (Item F-5): Miller Pacific Trench Study
February 14, 2018 (Item E-6): Approval of construction and installation of a portable restroom facility at Proctor Terrace.
December 20, 2017 (Item F-4): Bond Update/Project Discussion 

Measure L: $548,900

The Board will consider approval of the California Interscholastic Federation (CIF) Representatives to the North Bay and Sonoma County Leagues for 2019-2020.

Purpose

Every year the district provides an update to the California Interscholastic Federation regarding the League representatives. 

Consideration

Please note: on the attached "Designation of California Interscholastic Federation Representatives to the League", per CIF, Site Principals, Assistant Principals, and Athletic Directors are listed by title rather than name in case the site representative is unable to attend a meetings and a substitute representative must attend in their place. 

Previous Board Activity 
5/23/18 (Item E5)

The Board will consider for approval the contract with Syserco, Inc. who will be performing assistance with the design and energy management for Proposition 39 Energy Efficiency Projects. 

Purpose

This item is to approve the fee and contract for the Prop 39 Energy Program work Syserco will be performing, managing, and overseeing. Upon completion of the Prop 39 work, Syserco will continue with the PG&E On-Bill Financing (OBF) rebate program.

Consideration

The Prop 39 program previously identified, budgeted and will bid and oversee the construction of energy efficiency projects on 15 sites within the District. 

The sites included are; Brook Hill ES, James Monroe ES, Luther Burbank ES, Proctor Terrace ES, Hidden Valley ES, Ridgway High, Lawrence Cook MS, Montgomery HS, Piner HS, Rincon Valley MS, Santa Rosa MS, Cesar Chavez Language Academy, Santa Rosa Accelerated Charter, Santa Rosa Charter School for the Arts, Santa Rosa French American Charter. 

These sites were selected by an outside energy auditing firm, CLEAResult, who identified these sites by a specific formula including the age of the site, dates of last modernization or upgrades, and the need for energy updates and upgrades. 

The vendor has completed the process of planning, including the preparation of bid packages and bid schedule, for the 2019/20 school year.  Approximately $502,805 was originally allocated through the program for the planning services and the energy manager.  A portion of the original allocation, $296,755, was paid for initial work on the Prop 39 EEP.  The balance, $260,991, is the remaining fund plus $54,942 for the additional planning that was required to complete the process which will be paid to Syserco through this process. Staff will begin work with Syserco to review the contractor bids upon approval of this contract.  

Prop 39 provides monies to update any building component to the most energy efficient.  The District was approved by the California Energy Commission for $4,254,901 in Prop 39 grant funds. Of that amount, $296,775 was previously paid for initial work prior to engagement of Syserco, Inc., leaving $3,958,156 remaining funds to complete the work.

As stated, the program has firm deadlines that are required to be met. Critical dates are as follows:

• LEA’s Final Encumbrance Date:                                   June 30, 2019
• Final Date Projects must be Completed:                      June 30, 2020
• LEA’s Final Project Reporting Date:                             June 30, 2021

The timeline below shows the Prop 39 implementation plan.

Timeline:

• Project development                                 Completed
• Finalize scope and validate costs             Completed
• Execute Syserco D&B Contract:               Underway
• Board Meeting:                                          6/12/19
• Implementation/Work Begins:                   6/13/19

The list below indicates the projects that will be performed under the energy efficiency program, under Prop 39.   

2019/20 Energy Efficiency Projects

Brook Hill ES

• Exterior LED Lighting Retrofit

Luther Burbank ES

• Interior LED Lighting
• Retrofit Interior Lighting Occupancy Controls
• Exterior LED Lighting Retrofit
• Exterior Lighting Occupancy Controls

Proctor Terrace ES 

• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls
• Exterior LED Lighting Retrofit
• Exterior Lighting Occupancy Controls

Hidden Valley ES  

• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls
• Exterior LED Lighting Retrofit
• Exterior Lighting Occupancy Controls

Ridgway HS

• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls
• Exterior LED Lighting Retrofit
• Exterior Lighting Occupancy Controls

Lawrence Cook MS 

• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls
• Exterior LED Lighting Retrofit
• Exterior Lighting Occupancy Controls

Montgomery HS 

• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls                                              

Piner HS

• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls                                           

Rincon Valley MS 

• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls
• Exterior LED Lighting Retrofit
• Exterior Lighting Occupancy Controls

CCLA  

• HVAC Controls / Programmable Smart Thermostats
• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls
• Exterior LED Lighting Retrofit
• Exterior Lighting Occupancy Controls

SR Accelerated Charter

• HVAC Heat Pump Replacement
• HVAC Demand Control Ventilation's
• HVAC Controls / Programmable Smart Thermostats
• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls
• Exterior LED Lighting Retrofit
• Exterior Lighting Occupancy Controls

SR Charter for the Arts

• HVAC / Split System / Package Unit Replacement
• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls
• Exterior LED Lighting Retrofit
• Exterior Lighting Occupancy Controls

Santa Rosa French American Charter 

• HVAC Heat Pump Replacements
• HVAC Demand Control Ventilation's
• HVAC Controls / Programmable Smart Thermostats
• HVAC / Split System / Package Unit Replacements
• Interior LED Lighting Retrofit
• Interior Lighting Occupancy Controls
• Exterior LED Lighting Retrofit
• Exterior Lighting Occupancy Controls

PG&E OBF Project

The PG&E On-Bill Financing, or OBF, is a program that provides funding to K-12 school districts in PG&E territory for energy-efficiency related facility improvements. OBF will pay for 100% of energy conservation projects, and the realized energy savings that result from the project is paid back to PG&E over a period of time, not to exceed 10 years. The OBF program will provide upgrades to school who are not receiving Prop 39 Funds and will proceed after PG&E approval. 

Previous Board History
December 20, 2017 (F.4) Measure I and L Bond Update Presentation
February 27, 2019 (F.6) Approval of Syserco for assistance with Proposition 39 Energy Efficiency Projects

The estimated capital required by the District for this entire (Prop 39 + OBF) project is $69,466

The Board of Education will consider approval of Service Contracts (Elementary and Secondary) between Santa Rosa City Schools (District) and Boys & Girls Club of Sonoma-Marin to provide the After School Education and Safety Program (ASES) for Brook Hill, Luther Burbank, Abraham Lincoln, Helen Lehman, James Monroe, Albert Biella and Steele Lane Elementary Schools and for Hilliard Comstock and Lawrence Cook Middle Schools for the 2019-20 school year.

Purpose

In order to provide the most effective after-school programs and to best match current School Board goals, the State and Federal Programs department periodically develops a Request For Proposals (RFP) process. On March 27, 2019, the Board approved the release of an RFP for the ASES programs at Brook Hill, Luther Burbank, Abraham Lincoln, Helen Lehman, James Monroe, Albert Biella, and Steele Lane Elementary Schools and at Hilliard Comstock and Lawrence Cook Middle Schools for the 2019/20 school year.

Considerations

The timeline for the RFP was:

•  Board Approval to Release RFP March 27, 2019
•  RFP Release Date April 1, 2019
•  Proposal Due Date April 26, 2019
•  Proposal Evaluation Period April 29-30, 2019
•  Evaluation Panel April 30, 2019
•  Proposal Approval Date May 2, 2019
•  Recommendation of Selected Proposal to the Board on May 8, 2019
The panel selected the vendor Boys & Girls Club of Sonoma-Marin to provide the ASES program at the above aforementioned school sites.

The Board is being asked to approve the Service Contracts (Elementary & Secondary) for the ASES program. The Service Contracts outline the requirements of the program in keeping with the program assurances along with showing how the contractor, Boys & Girls Club of Sonoma-Marin, will implement these requirements at the ASES sites.

In addition to the required state elements for the ASES Grant,  the service contracts require: multiple meetings with the vendor, both at each school site and at the district level and a mid-year full program review. Failure to meet the standards in the contract will result in termination of the agreement and a new vendor will be sought. 

Board Policy
AR 5148.2

Education Code
California EC sections 8482–8484.6

Previous Board Activity
January 24, 2007, Item E-11
October 26, 2011, Item E-4
December 14, 2011, Item E-7
June 13, 2012, Item E-8
March 28, 2018, Item E-7
June 13, 2018, Item F-7, F-8
September 12, 2018, Item F-6
March 27, 2019, Item F-3, F-4
May 9, 2019, Item E-10

The grant is contingent upon the availability of funds (EC Section 8483.5).

Total Grant Funding: $1,085,404.39

There are no staffing impacts based on this agreement.  Staffing associated with this agreement will be provided by Boys & Girls Club of Sonoma-Marin.  Existing school facilities at the host schools are used to house the ASES program.

Approve the Service Contracts between Santa Rosa City Schools and Boys & Girls Club of Sonoma-Marin to provide the After School Education and Safety Program for Brook Hill, Luther Burbank, Abraham Lincoln, Helen Lehman, James Monroe, Albert Biella and Steele Lane Elementary Schools and for Hilliard Comstock and Lawrence Cook Middle Schools for the 2019-20 school year.

The Board will consider approval of the applications for the Declaration of Need for Fully Qualified Educators for the City of Santa Rosa Elementary and High School Districts for 2019-2020.

Purpose

Staff is requesting approval of the applications for the Declaration of Need for Fully Qualified Educators for the Santa Rosa City Schools Elementary and High School Districts which will be submitted to the California Commission on Teacher Credentialing. The declaration must be approved at a regularly scheduled public meeting before Limited Term Assignments and Emergency Permits are issued to certificated staff for the 2019-2020 school year.

Consideration

It is a district policy to recruit fully prepared teachers for all district assignments. However, when there are late resignations, retirements, changed in credential status of staff, and medical needs or shortages in designated areas such as Math, Science, English/Academic Language Learning (ELL and ALD) Special Education and Speech and Language, the ability to obtain the Limited Term Assignments, Emergency Permits or Intern Permits is essential. Emergency CLAD permits are being used while district teachers complete coursework for English Language Learner authorization.

Without the ability to utilize these Declarations, vacancies may not be able to be filled.  Approval of the applications helps the District hire qualified Certificated staff.

Previous Board Activity

F.8. 4/27/16 Declaration of Need for Fully Qualified Educators

The financial impact is little or none with the approval of the Declaration. However, without a Declaration, vacancies can remain unfilled, causing overages for Class Counts that must be paid.

The cost for loss of quality Tier 1 and Tier 2 learning and interventions to students is also significant. 

Approve the applications for the Declaration of Need for Fully Qualified Educators for the City of Santa Rosa Elementary and High School Districts for 2019-2020.

The Board is being presented with a resolution for a public hearing, as required by Education Code 52060 (b)(2), which requires the 7-12 Secondary District to hold a public hearing prior to the acceptance of the Local Control Accountability Plan (LCAP)

Purpose

The State of California recognizes the need to provide more resources for all students and in particular even greater resources for English Learners, Foster Youth, and Low-Income students. With greater resources for students in general and additional resources for struggling students, learning will be impacted positively throughout the district.

Considerations

The LCAP metrics and Thought Exchange/Youthtruth survey results were shared with the District Advisory Committee, (DAC), District English Language Advisory Committee (DELAC), and Stakeholders Unity Network (SUN) on 5/29. These groups provided feedback on the different actions and services under the two LCAP goals. They were also provided data on how we are meeting our goals throughout the year. The DAC dates are as follows: 9/27/18,10/25/1/,11/15/18,12/20/18,1/24/18,2/28/18,3/28/19,4/25/19.

Feedback generated from these meetings highlighted areas to support:

-MTSS Supports
-Support for retention of High Quality Staff
-Supporting College and Career Readiness
-Continued implementation of California Standards
-Continued support of Family and Student Engagement workers
-Use of the Parent Portal
-Continued support of our Equity Work
-Continued implementation of Restorative Work
-Supporting Social and Emotional Needs
-Facility upgrades

Both unions, SRTA and CSEA, consulted  on the LCAP on 6/6/19.

Thought Exchange Survey and Youth Truth results from parents, staff, and students highlighted some of the areas below:

-Additional Counseling Support to support the trauma from the fires
-Implementation of the California Standards (a-g)
-Strong foundations for College and Career Readiness
-Increase engagement and access to CTE/VAPA and athletics
-Increase engagement and inclusion of all students
-Support for staffing and retention
-Increase resources to facilities

Secondary Allocation: $9,206,003

The Board is being presented with a resolution for a public hearing, as required by Education Code 52060 (b)(2), which requires the K-6 Elementary District to hold a public hearing prior to the acceptance of the Local Control Accountability Plan (LCAP).

Purpose

The State of California recognizes the need to provide more resources for all students and in particular even greater resources for English Learners, Foster Youth, and Low-Income students. With greater resources for students in general and additional resources for struggling students, learning will be impacted positively throughout the district.

Considerations

The LCAP metrics and Thought Exchange/Youthtruth survey results were shared with the District Advisory Committee, (DAC), District English Language Advisory Committee (DELAC), and Stakeholders Unity Network (SUN) on 5/29. These groups provided feedback on the different actions and services under the two LCAP goals. They were also provided data on how we are meeting our goals throughout the year. The DAC dates are as follows: 9/27/18,10/25/1/,11/15/18,12/20/18,1/24/18,2/28/18,3/28/19,4/25/19.

Feedback generated from these meetings highlighted areas to support:

-MTSS Supports
-Support for retention of High Quality Staff
-Supporting College and Career Readiness
-Continued implementation of California Standards
-Continued support of Family and Student Engagement workers
-Use of the Parent Portal
-Continued support of our Equity Work
-Continued implementation of Restorative Work
-Supporting Social and Emotional Needs
-Facility upgrades

Both unions, SRTA and CSEA, consulted  on the LCAP on 6/6/19.

Thought Exchange Survey and Youth Truth results from parents, staff, and students highlighted some of the areas below:

-Additional Counseling Support to support the trauma from the fires
-Implementation of the California Standards (a-g)
-Strong foundations for College and Career Readiness
-Increase engagement and access to CTE/VAPA and athletics
-Increase engagement and inclusion of all students
-Support for staffing and retention
-Increase resources to facilities

Elementary Allocation: $7,170,795

This is an opportunity for the public to comment on the proposed Santa Rosa City Schools' budget for the 2019-2020 school year.  This item will be presented later in the meeting as a discussion/informational item and will be brought back for approval at the June 26, 2019 Board meeting.

Purpose

The hearing is intended to provide members of the public a scheduled opportunity to comment on the District's proposed budget.

Under the requirements of Education Code 52062, the Public Hearing for the LCAP and the Public Hearing for the Adopted Budget must be held at the same meeting and at a separate meeting from the meeting where the LCAP and Budget are approved. This is the sixth year of the LCAP requirements.

As required by law, the budget is available for public inspection in the Superintendent's Office from June 5, 2019, through June 12, 2019. The notice of public inspection was published in the Press Democrat, a local newspaper.

The budget will be presented to the Board for adoption on June 26, 2019.

Board Policy
BP 1300

Education Code
EC 42103

Previous Board Activity
June 13, 2018 (Item F-5): Public Hearing for 2018-19 Budget

The Board will receive information regarding the proposed 2019-20 Santa Rosa City Schools' Budget. The budget will be presented for adoption at the June 26, 2019 Board meeting. 

Purpose

To present the proposed 2019-20 District Budget. 

Considerations

The FY19/20 Proposed Budget for the Santa Rosa City Schools has been prepared under the guidance of the Board of Education with major budget assumptions based on the Governor’s May Budget Revision. As always, our adopted budget will be revised within 45 days of the State enacting the Budget Act to reflect any significant changes in revenues and/or expenditures.

Major revenue and expenditure assumptions used to develop our FY19/20 Proposed Budget include:

Enrollment/ADA (Does not include Charter Schools):

• 2019-20 Projected Enrollment: 14,270
• 2019-20 Projected ADA: 13,651.07

Local Control Funding Formula (LCFF) 

The LCFF Revenue was budgeted based on the Governor’s May Revise. Per the May Revise, the LCFF COLA is calculated at 3.26%. This is a decrease from the projected 3.46% in Governor's January Budget Proposal. 

CalSTRS and CalPERS

Under the Governor's Budget proposal, the employer contribution rate for CalSTRS is expected to increase by .42% to 16.70%. This is a reduction to the statutory rate. The CalPERS employer contribution rate is expected to increase by 2.671% to 20.73%.

Federal Programs

The impact to California is under evaluation by the California Department of Education. Our proposed budget assumes flat funding for federal grants; grant awards will be updated as the fiscal year progresses.

State Categorical Programs

For categorical programs outside the LCFF, the Governor’s May Revision projects a COLA of 3.26%. The COLA has been applied to Special Education and Child Nutrition.

Discretionary Funds

There are no discretionary funds included in the Governor's Budget Proposal or May Revision. 

Lottery Funds

Lottery income is projected at $204 per ADA for approximately $2.7M. $53 per ADA must be spent on instructional materials.

Career Technical Education

There was no new funding in the January Budget proposal or the May Revision. 

Step and Column 

Costs for step and column for all employees are included in our proposed budget.

Bargaining Units

Board Policy
BP 1300

Education Code
EC 42103

Previous Board Activity
June 13, 2018 (Item F-5): Public Hearing for 2018-19 Budget

The Board will receive information regarding the district expenditures categorized under California Standardized Account Code Structure (SACS) Object Codes 5000-5999 (Services and Other Operating Expenses)

Purpose

Staff will present information on expenditures categorized as Services and Other Operating Expenses (Object Codes 5000-5999). 

Discussion will include information, comparisons, and costs associated with the following:

• Special Education Services
• Special Education Busing
• General Education Busing
• Consultants / Professional Services (Services rendered by personnel who are not employees)
• Insurance other than employee benefits
• Operations (e.g. water, power, waste disposal)
• Repairs and maintenance costs charged from outside vendors
• Communications (e.g. phone service, internet service, postage)

These items are presented for informational purposes only.

Attached for reference is a list of educational acronyms and abbreviations.