Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Title of employee being reviewed:  Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators

Case Nos:  SF-CE-3329-E; SCV264456

Street address or parcel number:  040-070-21
Name of negotiators attending: Rick Edson
Name of party (not agent): City of Santa Rosa
Instruction to negotiator will concern: Price and terms of payment

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

Department Chairperson positions have historically been submitted in June. This resulted in multiple submissions for Board approval when staff in these positions transferred sites, resigned or retired during the busiest hiring season of June-August.

Department Chairperson positions have also historically automatically "rolled over" year-to-year. This resulted in staff being paid a stipend when they no longer hold the position.

Additionally, two new Department Chairperson groups have been added this year through negotiations: Counseling and Special Education. Thus, additional time was needed to reconcile personnel and payroll records to close out the "roll over" and insert an end date into Escape, and re-enter staff accurately in the positions once all recommendations had been submitted by site administration.

There is not a historical practice of regularly submitting Lead teacher stipends for Board approval along with Department Chair recommendations. 

New practices have been put in place to clearly communicate the process and timeline for submitting Department Chair and lead teacher recommendations as well as when stipends are paid.

Savings will be incurred as a result of eliminating automatic over-payments to staff who no longer serve the position of Department Chair.

Approved by vote on consent agenda.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period August 16, 2019, through August 29, 2019, for a total of $3,935,283.91. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current): August 16, 2019, through August 29, 2019 = $3,935,283.91
Warrants (Total 19/20 Fiscal Year): July 1, 2019, through August 29, 2019 = $18,982,392.29

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since August 29, 2019 = $20,630.00.
District-wide donations year to date = $22,797.45.

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $1,415,825.45

The Board will consider adopting the revised appropriations limit (GANN Limit) for 2018-19 and the projected appropriations limit for the 2019-20 year.

Purpose

In 1979 the State of California adopted Proposition 4 that establishes and defines annual appropriation limits on state and local governmental entities based on annual appropriations for the prior fiscal year. Proposition 4 was sponsored by Paul Gann and is known as the GANN appropriations limit calculations.

Education Code sections 1629 and 42132 specify that by September 15 of each year, district governing boards shall adopt a resolution identifying their estimated appropriations limits for the current year and their actual appropriations limit for the preceding year.

Consideration

As shown in the attached School District Appropriations Limit Calculation from the SACS Unaudited Actuals Fiscal Year 2018-19 report on line 10 with adjustments to the Limit per Government Code Section 7902.1, the district has a zero total and our appropriations in the budget for the 2018-19 and 2019-20 fiscal years do not exceed the limitations imposed by Proposition 4.

Ed Code
Education Code 42132

Previous Board History

September 12, 2018 (Item F.9) Adopt Resolution 2018/19-020, Approving the 2017-2018 Appropriations Limitation Recalculation and the 2018-2019 Estimated Appropriations Limitation Calculation (Gann Limit)

September 12, 2018 (Item F.8) Approval of the 2017-18 Unaudited Actuals

The Board will consider approval of Resolution 2019/20-012 Authorization of Personnel to Sign Orders on District Funds.

This will authorize, empower, and update the signatories for District banking. This resolution authorizes Steve Mizera, Assistant Superintendent, to sign orders for the payment of lawful expenses of the District on funds of the District through the Child Care Fund at Exchange Bank (Account Number #XXXXXX9938).

The Board will consider the approval of the removal/recycle of approximately 7,000 unusable, outdated and/or damaged instructional materials and textbooks that have been removed from sites and stored in the Warehouse in accordance with District policy and State law. 

Purpose

To removal/recycle unusable, outdated and/or damaged instructional materials and textbooks.

Consideration

For several years, the District has been replacing textbooks due to the availability of State funds and the requirement that all such instructional materials and textbooks be aligned with State standards.

As new instructional materials and textbooks have been acquired and implemented, due to new curriculum adoptions, previously used instructional materials and textbooks have been put into storage at various sites and at the District Warehouse. The quantity of stored books has grown to the point that continued storage in no longer practical. Staff will therefore, after 60 days of this notice, recycle or donate the material as delineated in Santa Rosa City Schools' Administrative Regulation 3270. 

Board Policy 
BP 3270
AR 3270

Previous Board Activity
September 12, 2018 (Item E-12)

The Board will consider approval of Resolution 2019/20-11 to declare approximately 1,220 non-operable electronics and miscellaneous items / equipment as obsolete and of insufficient value and authorize staff to sell and/or dispose of the items. 

Purpose

Disposal of Obsolete Items and Equipment.

Consideration

All of the items identified in the Disposal of Obsolete Computers, Related Equipment / Electronics and Miscellaneous Equipment document is over three years old (most of it much older) which is the generally accepted threshold for determining whether it has any resale value. The identified equipment has predominantly been used for instructional applications and has been replaced by newer equipment.  Resolution 2019/20-11, if approved by the Board, will allow the District to dispose of the obsolete items.

With the exception of some old units that were relocated from school sites to the District Warehouse, most of the units have been stored at school sites which need the occupied space for other purposes. The quantity of items at each site could increase slightly between preparation of this agenda item and actual disposal since new electronic items are arriving daily to replace the obsolete equipment.

Page 2 of the Disposal of Obsolete Computers, Related Equipment / Electronics and Miscellaneous Equipment describes locations and quantities of miscellaneous items to be disposed. The vehicles and equipment listed were previously used by students for programs at Santa Rosa High School. SRHS staff has determined that the vehicles and equipment have no value and should be disposed of. 

Board Policy
BP 3270 
AR 3270

Education Code
Ed Code 17546 

Previous Board History
January 23, 2019 (Item E-7) 

eWaste and shop equipment will be picked up by an electronics / machinery recycle company at no cost.  Vehicles will be picked up by a local salvage yard at no cost. 

Approved by vote on consent agenda.

The Board will consider approval of the updated and revised Certificated Agriculture Teacher, Extended-Day Hourly, International/ Out-of-Country, SRTA Contract Salary Schedules, and Supervisory Salary Schedule for 2019-2020.

Purpose

Based on the approval of the tentative agreement SRTA 18-19 #6 TA, the district increased the Certificated Agriculture Teacher, Extended-Day Hourly, International/ Out-of-Country, SRTA Contract Salary Schedules by 3% effective July 1, 2019, for the 2019-2020 school year.

The Certificated Agriculture Teacher, International/Out-of-Country and SRTA Contract Salary Schedules have been updated to include BS, MS, Ph.D., and Ed.D.. As far back as 2005 no reference to these degrees has been made on the Salary Schedule.

Columns for classes 2, 4, 6, and 8 were corrected back to the $1,200 stipend for MA or MS, as those columns had originally calculated the 3%.

The Certificated Extended-Day Hourly Salary Schedule was updated by changing the hourly rate for elementary teachers subbing during their preparation period back to the contractual amount of $20 per hour. It has been incorrect since the 2011-2012 school year.

The existing Supervisory Salary Schedule 2019-2020 was updated by increasing the amount of Range 142, step 1 (7,163/41.33) to the step "after 9 yrs" (9,600/55.39) on the Occupational Therapist position. 

School Based Therapist/Social Worker, Range 135 and School Based Therapist/Social Worker Associate, Range 125, were also added to the Supervisory Salary Schedule 2019-2020.

Considerations

Range 142 of the Supervisory Salary Schedule had existed in Escape but not been updated with the Board since July 2016.  This increased amount will help in recruitment and retention for the Occupational Therapist, School Based Therapist/Social Worker and School Based Therapist/Social Worker Associate positions.

Board Policy
BP 3460

Previous Board History

April 24, 2019 E.7.  Approval of Two-Year Tentative Agreement Between Santa Rosa City Schools and Santa Rosa Teachers Association effective July 1, 2019, through June 30, 2021

The updates do not reflect additional fiscal impact.  The current Occupational Therapist position was being paid at the updated rate since July 2016.

The Board will consider approval of the proposed District Management Organizational Charts.

Based on Board Policy 4301 Administrative Staff Organization, the Board authorizes the Superintendent to organize the administrative and supervisory staff in a manner that best supports student achievement, the educational program, and efficient operations.

The attached District Management Organizational Charts reflect the current administrative positions for Superintendent, Business Services, Human Resources, Student and Family Services and Teaching and Learning.

Purpose

The Superintendent shall maintain a current district organizational chart which designates lines of primary responsibility and the relationships among all district positions.

Considerations

Staff responsibilities may temporarily or permanently be adjusted as needed to accommodate the workload and/or capabilities.  The Organizational Charts are also a "work in progress" at the department detail level where a person will be able to click on a department and view the specific roll and responsibility of a position.  Draft example of Human Resources detail Org Chart attached. 

Board Policy
BP 4301

Previous Board History
7/27/2016 (Item E.10)

Approved by vote on consent agenda.

The Board will consider approval of Resolution No. 2019/20-10 recognizing September 15 to October 15, 2019, as Latinx Heritage Month.

Purpose

The Board adopts a Resolution each year recognizing Latinx Heritage month. 

Considerations

Latinx students in Santa Rosa City Schools make up 54% of the school population (8,670 students out of 16,096).*

In honor of Latinx Heritage Month, Santa Rosa City Schools presents the Latino Service Providers (LSP) organization. LSP is a non-profit organization founded in 1989 to provide access to information and opportunities for engaging our Latinx community. LSP’s mission is to be a bridge across generations for the Latinx community focusing on health and social issues. We do this by developing youth leaders, building awareness and connections to community services, and advocating for equity across race and ethnicity. Our vision is that our Sonoma County Latinx community has equitable opportunities to lead healthy, resilient, and connected lives. We implement our mission and vision in various ways to engage and seek to connect and collaborate with all community members of Sonoma County. Working collaboratively to close the achievement gap, reduce stigma around mental health, and provide awareness of tools and resources to the Latinx population in Sonoma County helps identify and overcome current obstacles that contribute to disparities in educational and economic achievement, civic engagement, and access to healthcare and mental health services.

Piner High School: 
Evelin Dominguez
Jessica Martinez Reyes
Nancy Portillo
Karen Reyes Madrigal
Ana Solano-Gomez
Manuel Tah Pech

Hispanics and Latinx have had a profound and positive influence on our country through their strong commitment to family, faith, hard work, and service. They have enhanced and shaped our national character with centuries-old traditions that reflect the multiethnic and multicultural customs of their community.  Latinx Heritage Month, whose roots go back to 1968, begins each year on September 15, the anniversary of the independence of five Latin American countries: Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua. Mexico, Chile, and Belize also celebrate their independence days during this period and Columbus Day (Día de la Raza) is October 12.

The term Latinx refers to Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race. On the 2010 Census form, people of Spanish, Hispanic and/or Latinx origin could identify themselves as Mexican, Mexican American, Chicano, Puerto Rican, Cuban, or "another Hispanic, Latinx, or Spanish origin."

Today, 55 million people or 17% of the American population are of Hispanic or Latino origin. This represents a significant increase from 2000, which registered the Hispanic population at 35.3 million or 13% of the total U.S. population.

Learn more about Hispanic Heritage Month at http://www.hispanicheritagemonth.org/

*DataQuest 2018-19

Previous Board History
9/12/2018 (Item F.1)

Approve Resolution No. 2019/20-10 recognizing September 15 to October 15, 2019, as Latinx Heritage Month.

The Board will consider approval of Resolution No. 2019/20-10 recognizing September as Suicide Prevention Month.  

Purpose

Suicide prevention is an important component of creating an environment that is conducive to learning. A healthy mental foundation is a key to students thriving in Santa Rosa City Schools. Presented is a Resolution that demonstrates this importance.

Suicide is a leading cause of death among youth that impacts students, family and the community. Research shows that the community in which youth reside is a supportive factor in suicide prevention. Santa Rosa City Schools believes that this is an important component in a students well-being. The Board would like to recognize this importance.

Consideration

The Board has long emphasized the importance of student wellness and safety as a component of a students educational development. Through the Local Control Accountability Plan (LCAP) Goal Two, the Board has dedicated resources around mental health supports through Counseling staff at all schools, therapeutically based clinicians at each school and recently in January of 2018 in an adoption of a comprehensive Suicide Prevention Policy.  

This resolution reaffirms the Board's direction of developing a well balanced and emotionally supportive school environment that understands the importance of mental health and suicide prevention.

Board Policy
Board Policy 5141.52

Education Code
Ed Code 49604

Previous Board History
01/24/2018  Adoption of Board Policy 5141.52
09/12/2018 (Item F.2) Adoption of Resolution for Attendance Awareness Month

Approve Resolution No. 2019/20-10 recognizing September as Suicide Prevention Month. 

The Board will consider approval of Resolution 2019/20-15 which supports a City of Santa Rosa ordinance to raise the minimum wage to $15.00 per hour effective January 1, 2020.

Purpose

This resolution supports the City of Santa Rosa's minimum wage ordinance of $15 per hour beginning January 1, 2020.

Considerations

North Bay Jobs with Justice, the North Bay Labor Council and other labor, environmental, and community organizations will propose a $15-an-hour citywide minimum wage by 2020 to the cities of Novato, Petaluma, Sonoma, Sebastopol, and Santa Rosa. The proposal would raise the minimum wage in these cities on a faster timetable than the state as a whole. Under the proposal, the minimum wage would be raised to $12.75 on July 1, 2019, and to $15.00 on July 1, 2020. 

The following paper analyzes the prospective impact of that proposal in the four North Bay counties—Marin, Sonoma, Napa and Solano as U.C. Berkeley reviewed the economic research literature on the effects of minimum wage increases on workers, employment, and business operations.  UC Berkeley Labor Center report: "Estimated Impact of a Proposed Minimum Wage Law for the North Bay”-http://laborcenter.berkeley.edu/pdf/2018/Estimated-Impact-of-a-Proposed-Minimum-Wage-Law-for-the-North-Bay.pdf

Through the negotiations process and keeping in mind budget thresholds,  Santa Rosa City Schools has a plan to incrementally increase the minimum wage to $15 by July of 2021.  The State of California requirement is to be at a $15.00 minimum wage by January 1, 2022.

Approve Resolution 2019/20-15 which supports a City of Santa Rosa ordinance to raise the minimum wage to $15.00 per hour effective January 1, 2020.

The 2019-2024 Santa Rosa City Schools strategic plan is being presented to the public for input.  This initial version of the vision, mission, and priorities of the board was developed by the Board and Superintendent in a series of meeting facilitated by Dr. Carlos Ayala beginning in February 2019.  The Board and Superintendent are now gathering feedback to the mission, vision, and priorities in board and community meetings, and an online survey:  Strategic Plan Survey - English / Strategic Plan Survey - Spanish

Purpose

In order to accomplish the vision and mission of SRCS, the District needs a strategic plan that guides the district and the decisions of the staff and Board.  The previous plan adopted in 2014 served the district for many years; however, the changing landscape both in terms of state and federal regulations, school funding,  and the needs of students and families necessitates an update to the strategic plan.

Considerations

During the 2012-13 school year, the SRCS Board and the superintendent began a dialog around a strategic planning process. The Board worked diligently with the Superintendent and various experts who helped design an inclusive process to lead the work in SRCS.  The current strategic plan has been in place for four years and it is time to review the current plan and work together with the school community to revise and update a strategic plan for SRCS.

Dr. Carlos Ayala began the facilitation for updating the SRCS strategic plan with the Board of Education and Superintendent beginning in February 2019.  Dr. Ayala worked together with the Board and Superintendent to use the feedback and input from the school community for the previous strategic plan to help inform the development of this updated version of the strategic plan for the district.  

Upcoming events

September 30 – Survey closes
October 23 – Presentation of revised Strategic Plan 2019-24

Previous History

02/26/14 (Item F2) - Approval of Strategic Plan in 2014
04/17/19 - First Study Session for new Strategic Plan
05/15/19 - Second Study Session for new Strategic Plan
06/19/19 - Final Study Session for new Strategic Plan
07/24/19 - (Item F5) - Presentation of the SRCS Strategic Plan 2019-24
08/14/2019 - (Item F8) SRCS Strategic Plan Input
08/28/2019 - (Item F.2) SRCS Strategic Plan Input

The Board will consider approving the 2018-19 report of unaudited revenues, expenditures and ending balances, known as the Unaudited Actuals.

Purpose

The Unaudited Actual financial statements are the fiscal year-end financial reports that are required to be submitted to the California Department of Education.  Please note the financial statements presented represent the financial position of the district before any audit adjustments. Education Code 42130 and 42131 require that financial reports and certifications be submitted in a format or on forms prescribed by the Superintendent of Public Instruction (SPI).  The 2018-19 Unaudited Actuals with certification were prepared using the Standardized Account Code Structure (SACS) software that complies with California education code. 

Consideration

On June 26, 2019, staff presented the 2019-20 Adopted Budget along with the Estimated Actuals for 2018-19.  The fiscal year then ended on June 30, 2019 and staff completed the final close process on August 30, 2019. 

Santa Rosa City Schools (SRCS) annually presents financial data to the Board and to the California Department of Education that reflects the final results of the year end close process. Now that the financial books of the District have been closed and year-end closing entries have been prepared and posted, we will provide a summary of the Unaudited Actuals. This report will focus on the General Fund and highlight:

• Unspent allocations that have been identified and reserved or assigned in the Fund Balance as appropriate; and
• Unaudited Actuals compared to the Estimated Actuals presented with the 2018-2019 Adopted Budget.

When compared to the Estimated Actuals presented during the Budget Adoption process, the Unaudited Actuals often come in higher or lower than expected. Common reasons for this variance include:

• revenue is received that was not anticipated;
• revenue is received in a different amount than projected;
• expenditure allocations or budgets were not completely expended
• purchase orders (POs) are issued before June 30th, while the work is completed or goods are received after July 1, which is the next fiscal year; or
• expenditures planned for one year are deferred to a future fiscal year.

This report will provide the reader with a better understanding of those variances.

Revenue 

Overall, the District ended the 2018-19 fiscal year with a combined revenue total of $190,905,070.20 in the General Fund.  This is an increase of $7,072,472.27 from the Estimated Actuals that were presented to the Board on June 26, 2019. The main contributor to this is in the restricted revenues, primarily the offset revenues updated for the year end STRS and PERS pension liability financial reports. 

LCFF Sources - $144,390,916.01

LCFF revenue was above the Estimated Actuals projections by $263,154.01.  This variance was due to the special education property taxes final revenues being higher, as well as the projections rather than the final State certified amount. 

Federal Revenue - $9,570,517.54

Compared to Estimated Actuals, federal revenue fell above projections by $14,098.54.  Estimates for most federal grants reflected the full amount of the award at Estimated Actuals; however, the Unaudited Actuals reflect the amount of revenue actually earned by such programs during 2018-2019.  

Other State Revenue - $23,889,561.97

SRCS states approximately $6,701,931.64 more in State Revenue than projected at Estimated Actuals. The additional increase came from increases to the final offset revenues updated for the year end STRS and PERS pension liabilities. 

Other Local Revenue - $13,054,074.68

Other Local Revenue was approximately 93,288.08 above estimated actuals.  

Expenditures

SRCS had combined General Fund expenditures of $185,353,447.73. Of this amount, 75% or $138,114,050.06 was spent on salaries and benefits.

Certificated Salaries - $76,285,981.95

Certificated salaries were higher than Estimated actuals by approximately $294K

Classified Salaries - $20,286,736.66

The amounts included in Unaudited Actuals were lower  than Estimated Actuals by approximately $759K primarily due to open/unfilled positions

Employee Benefits - $41,541,331.45

Employee benefits were $5.2MM higher than projected at Estimated Actuals. This is due to the increase STRS and PERS pension liabilities which are not actual expenses to the district but must be reported as liabilities in the year end financial statement along with the offsetting revenues.

Books/Supplies - $5,411,874.24

Compared to Estimated Actuals, expenditures were $2MM below projections.

Services and Other Operating Expenses - $42,111,030.40

Expenditures for Services and Operating Expenses were approximately $2MM below projections at Estimated Actuals. 

Capital Outlay - $394,542.78

Capital Outlay expenditures were $1.5MM lower than projected due to  insurance claim expenses being transferred into Fund 40.

Other Funds Unaudited Actuals 

Charter Schools Special Revenue Fund 09

 Unaudited Actual 2018/19 Ending Balance $4,008,708.16

Child Development Fund 12

 Unaudited Actual 2018/19 Ending Balance $3,903.03

Cafeteria Special Revenue Fund 13

 Unaudited Actual 2018/19 Ending Balance  $0.00

Deferred Maintenance Fund 14

 Unaudited Actual 2018/19 Ending Balance  $718,491.18

Special Reserve Fund for Other than Capital Outlay Projects Fund 17

 Unaudited Actual 2018/19 Ending Balance $544,599.32

Building Fund 21 (Bond Fund)

 Unaudited Actual 2018/19 Ending Balance  $76,752,537.25

Capital Facilities Fund 25 (Developer Fees)

Unaudited Actual 2018/19 Ending Balance  $4,641,685.95

County Schools Facilities Fund 35

Unaudited Actual 2018/19 Ending Balance  $539.13

Special Reserve Fund for Capital Outlay Projects Fund 40

 Unaudited Actual 2018/19 Ending Balance $7,630,803.76

Self-Insurance Fund 67 (Dental)

 Unaudited Actual 2018/19 Ending Balance  $1,225,314.53

Board Policy
BP 3460

Ed Code
Education Code: 42100, 42130, and 42131

Previous Board History
September 12, 2018 (Item F-8): 2017/18 Unaudited Actuals
September 13, 2017 (Item F-7): 2016/17 Unaudited Actuals

Adopt 2018-19 Unaudited Actuals

The Board will receive an update on the Opening of School. The presentation and discussion will focus on the ways in which the departments of Business Services, Human Resources, Student and Family Engagement and Teaching and Learning collaborate through a lens of student equity to ensure we live our SRCS vision, mission and Strategic Priorities of "Embrace, Engage, Empower" in our daily leadership and practices.

Purpose 

To inform the board of the alignment and coherence within the four departments of SRCS to partner to ensure equity, opportunity and learning for all students. Specifically using the Mission, Vision and Strategic Priorities:

• To share how policy and practice changes through a new Strategic Plan process are informing our daily leadership work.
• To share the regular and on-going ways that student learning and achievement is supported through adult professional learning and training.
• To provide data and information about patterns and trends in student enrollment and the implications for staffing and learning.
• To communicate the way in which budget and operations are leveraged to provide safe, warm and dry schools.
• To highlight how we intentionally are improving the strategies we use to we recruit and retain staff.

Considerations

Previous Board reports on the opening of school focused on enrollment numbers and staffing in isolation of their connections to student learning through an equity lens. While these numbers are important as a means to leverage resources to support high expectations for all students, they do not tell the 'whole story' of how the different departments collaborate, share and analyze data, and communicate with one another in partnership to support all schools and programs. 

We understand the importance that the opening of school is just the beginning of our work as a district to disrupt predictable outcomes for students. There is a significant need to continue these discussions to determine:

1. How we ensure master schedules are equitably driven by student needs as we begin to analyze courses offered and student class size to maximize existing staff and staff at appropriate levels.

2. How we ensure that all staff are supporting "life readiness" through A-G implementation of a viable Common Core State Standards curriculum.

3. How we ensure financial stability through the effective use and deployment of resources.

There is no immediate financial impact as a result of this report.  However, enrollment and attendance must be closely monitored because ADA impacts our revenue. Since salary and compensation, including benefits, are the largest budget expenditure, we recognize that staffing is also greatly impacted by changes in enrollment and attendance.

The Board will be presented with Board Policy 5127 for discussion regarding updating it to reflect Education Code 35183.1 the wearing of tribal regalia or recognized objects of religious or cultural significance. In addition, changing to a gender neutral color graduation gown to provide a more inclusive and welcoming graduation ceremony for our students, families and staff.

Purpose

The Board of Education will discuss updating BP 5127 to reflect changes in Education Code and moving to gender neutral color graduation gowns. 

Consideration

Education Code 35183.1 was enacted on January 1, 2019 and states "a pupil may wear traditional tribal regalia or recognized objects of religious or cultural significance as an adornment at school graduation ceremonies".   

Gender neutral color graduation gowns allows for all students to feel included and safe.  Students, parents, and SRCS staff have requested this change as well.  Each site will have the opportunity to choose the single color of gown for graduation ceremonies commencing for the 2020 graduation.   Maria Carrillo High High School, Montgomery High School, and Ridgway High School already have only one color of graduation gown.  

An additional consideration is the ability to reuse graduation gowns within a family or for the high school to keep an inventory of gowns for student checkout since they will all be one color.

Secondary counselors will review this proposed policy and provide feedback prior to the second reading. 

The SRTA LBQT+ Caucus has submitted a letter supporting the move to a gender neutral color for graduation gowns because "it would be difficult for students to truly separate in their mind the colors from the genders they have represented for so long, and that with our goal ultimately being to remove any stigmas and any stress from graduation for our non-binary students one color would be the best option". 

Education Code

Ed Code 220
Ed Code 234
Ed Code 35183.1

These items are presented for informational purposes only.

The following are future board update items:

• Sufficiency of Textbooks
• Update on College and Career Centers 
• Fir Ridge discussion
• SAFE report
• Lease/lease back MHS
• Update on SBAC, ELPAC
  

Attached for reference are the Board's Codes of Conduct and Code of Ethics board policy. 

Attached for reference is a list of educational acronyms and abbreviations.