Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Title of employee(s) being reviewed: Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators

Name of Case: Gonzales v. SRCS (SCV 264456)

Number of potential cases: 1

Street address or parcel number:  040-070-21
Name of negotiators attending: Rick Edson
Name of party: City of Santa Rosa
Instruction to negotiator will concern: Price and terms of payment

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

Approved by vote on consent agenda.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period June 14, 2019, through June 27, 2019, for a total of $1,473,777.91. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current): June 14, 2019, through June 27, 2019  = $1,473,777.91
Warrants (Total 18/19 Fiscal Year): July 1, 2018 through June 27, 2019 = $78,868,051.19

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since July 1, 2019 = $501.00.
District-wide donations year to date = $501.00.

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $1,605,647.55

The Board will consider approval of the 2019-2020 Elementary Instructional Minutes.

Purpose

The Board is being asked to approve the 2019-2020 Elementary Instructional Minutes

Considerations

Annually, each District school must submit to the Assistant Superintendent of Curriculum and Instruction K-6, for approval of its proposed instructional minutes for the coming school year.  Once those minutes have been verified, they are reported to the Board of Education for approval.

Educational Code requires districts to provide an instructional year of 180 days.  It further stipulates the minimum number of instructional minutes required each year.  For the school year 2019-2020, Santa Rosa City School will meet and or exceed the minimum amount of instructional minutes that are needed.  

Board Policy
School Day: BP 6112
School Day: AR 6112 

Education Code
California Ed Code

Previous Board Activity
6/27/18 (E-6)

Average daily attendance is a measurement of the number of pupils attending classes in the district. Attendance accounting and instructional minute verification form the fiscal basis for the apportionment of state funds to districts.  The District would be penalized financially should a school not meet the minimum required instructional minutes.

Approved by vote on consent agenda.

The Board will consider approval of the 2019-20 Secondary Instructional Minutes.

Purpose

The Board is being asked to approve the 2019-2020 Secondary Instructional Minutes.

Considerations

Annually, each District school must submit to the Assistant Superintendent of Teaching and Learning, for approval of its proposed instructional minutes for the coming school year. Once those minutes have been verified, they are reported to the Board of Education for approval.

Educational Code requires districts to provide an instructional year of 180 days.  It further stipulates the minimum number of instructional minutes required each year.  For the school year 2019-2020, Santa Rosa City School will meet and or exceed the minimum number of instructional minutes that are required.  Our middle schools are well over the required minutes due to alignment with high school level minutes.

Board Policy
School Day: BP 6112
School Day: AR 6112 

Education Code
California Ed Code

Previous Board Activity
June 27, 2018 (Item E-7)

Approved by vote on consent agenda.

The Board will consider approval of Resolution 2019/20-01 Authorization of Personnel to Sign Orders on District Funds.

This will authorize, empower, and update the signatories for District banking. This resolution authorizes Edward Burke, Director of Child Nutrition Services, to sign orders for the payment of lawful expenses of the District on funds of the District through the Cafeteria Fund at Exchange Bank (Account Number #XXXXXX7530).

The Board will consider approving the revised job descriptions and salary schedule for Confidential Employees.

Purpose

The District currently has two confidential positions: Administrative Assistant, Business Services and Administrative Assistant, Human Resources.  Over the past five years, there have been significant changes to the duties performed by these two confidential positions who directly support the district administration, staff and community.  The confidential Administrative Assistant positions are unrepresented, classified positions that have been designated a "confidential employee" who are required to develop or present management positions with respect to employer-employee relations, negotiations (employer-union) and grievance process.

The Deputy Superintendent and Assistant Superintendent of Human Resources met with staff and reviewed similar positions in comparable districts including job descriptions, essential functions of the class, salary, and benefits.

Considerations

Staff is proposing revisions to both job descriptions to reflect the true essential job responsibilities currently being performed, proposed job title change, and change the position placement on confidential salary schedule from range 16 to 18 effective July 1, 2019.  Proposals for these two positions are a result of the gradual change and increase of duties and required level of function currently being performed to meet growing demands.

 The 2019-2020 fiscal impact to salary will be approximately $10,400 for both positions.

Approved by vote on consent agenda.

The Board will consider approval of a Specially Designed Academic Instruction in English in Culinary Arts (SDAIE) Variable Term Waiver Request with the State of California Commission on Teacher Credentialing (CTC) for Kameron Nicholas Rose.

This SDAIE Variable Term Waiver will allow the district to fill a Culinary Arts teaching position at Piner High School for the 2019-2020 school year with hiring Kameron Nicholas Rose, who is currently enrolled in a CTE credential program.

The Board will consider approval of a Provisional Internship Permit Application (PIP) for Kimberly Jane Peters.

This Education Specialist PIP will allow the district to fill a Special Services Deaf and Hard of Hearing teaching position at Hidden Valley Elementary School for the 2019-2020 school year.  PIPs are not renewable and are issued on a one-time basis per applicant in any credential subject area.  Kimberly Jane Peters is currently enrolled in a credentialed program.  This teaching position has been posted on EdJoin, Facebook and job fairs since March 2019.

Approved by vote on consent agenda.

The Board will consider approval of a Provisional Internship Permit Application (PIP) for Natalie Gordon.

This Education Specialist PIP will allow the district to fill a Special Services Deaf and Hard of Hearing teaching position at Hidden Valley Elementary School for the 2019-2020 school year.  PIPs are not renewable and are issued on a one-time basis per applicant in any credential subject area.  Natalie Gordon is currently enrolled in a credentialed program.  This teaching position has been posted on EdJoin, Facebook and job fairs since March 2019.

Approved by vote on consent agenda.

At the June 26, 2019 meeting, the Board accepted the Tobacco Intervention & Prevention (TIP) grant. This three-year California Department of Justice grant, which was awarded on December 22, 2018, in the amount of $1,375,368, provides funding for tobacco use prevention, intervention, and education to promote a healthier California by reducing illegal sales and marketing of cigarettes and tobacco products including vaping to minors. This item is to approve the associated job descriptions for the grant.

Purpose  

The purpose of the Tobacco Intervention & Prevention (TIP) Grant is, “to educate to prevent.”  By providing explicit tobacco intervention and prevention education for students and families, the number of students exposed to, and using, tobacco products of all kinds (cigarettes, smokeless tobacco, vaping nicotine, etc.) will decrease.  The tobacco intervention and prevention program will be developed and implemented by the TIP Grant Coordinator, in cooperation with a specially assigned TIP Campus Supervisor and a TIP Teacher on Special Assignment (TOSA) to provide universal strategies including age/grade appropriate classroom curriculum designed to prevent SRCS students from smoking and vaping.  The TIP grant supports student wellness as illustrated by LCAP Goal 2 (HS201 & HS202).

Considerations  

At the Board Meeting on June 26, 2019 this item was tabled for consideration pending additional clarification and additional discussion with CSEA and SRTA. On July 12th, and again on July 15, SRTA was consulted on the job description for the TIP TOSA. Revisions from that consultation are reflected. On July 15th, CSEA reviewed the Campus Supervisor job description and attached are the results of that consultation.

The recent increase in vape use of teenagers across the country has required strong and immediate actions by the State and through this grant to Santa Rosa City Schools. Feedback from school sites has indicated that action in terms of prevention and education is needed. In consultation with site administrators, we have identified some important needs to implement the grant.  The associated attached job descriptions (linked below) will ensure implementation with fidelity.

These positions will assist school sites to educate students through presentations and shared information about the short term and long term effects of tobacco use in teens. The TIP Campus Supervisor will be an additional resource to the prevention side of this equation and vital for additional  “eyes and ears” at the school site.  To begin, the program will focus on all secondary schools and 5-6th graders. This is a two-year grant and expires in June of 2021.

Board Policy
BP 5131.62

Education Code
EC 48901

There is no impact to the General Fund. There is no “in-kind” funding required.  The TIP positions are fully funded by the TIP grant.

Approved by vote on consent agenda.

The Board will consider approval of the 2019-2020 Consolidated Application for Funding.

The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to school districts. Annually the Board must approve the funding in order to access these funds.

Considerations

The Spring release (formerly Part I) of the ConApp, documents participation in these programs and provides assurances that the district will comply with the legal requirements of each program.  Program entitlements are determined by formulas contained in the laws that created the programs. The 2019 Spring release (Part I) is due June 30, 2019, and includes 2018/119 Expenditure Reports and 2019/20 application for funding.

The Winter release of the application is submitted in January of each year and contains the district entitlements for each funded program. Out of each state and federal program entitlement, districts allocate funds for indirect costs of administration, for programs operated by the district office, and for programs operated at schools.

For the 2019/20 school year, the Consolidated Application will be reviewed by the District Advisory Committee (DAC) and the District English Learner Advisory Committee (DELAC).

Legal assurances must be submitted with the Consolidated Application.  By submitting these assurances, the LEA agrees to adhere to all state and federal statutes, regulations, program plans and applications appropriate to several federal programs under which categorical funds are made available. The LEA must comply with all nondiscriminatory regulations, including those associated with age, gender and disabilities.

The programs funded through the Consolidated Application are briefly described in Table A which is attached.

Board Policy
AR  6171  Instruction

Education Code
California Ed. Code 64000-Consolidated Application

Previous Board Activity
January 24, 2007, Item E-13
February 13, 2008, Item E-10
June 24, 2009, Item E-11
June 23, 2010, Item E-13
June 22, 2011, Item E-18
August 28, 2013, Item E-6
June 25, 2014, Item E-3
August 24, 2016, Item E-7
June 28, 2017, Item E-9
June 27, 2018, Item E-15

In 2019/20, the Consolidated Application represented $2,647,547 in Title I federal funds, $421,885 in Title II federal funds,  $366,386 in Title III funds-Limited English Proficient and $200,901 in Title IX.

The Board will consider approval of the 2019-20 45 Day Budget Revision that includes revisions in revenues and expenditures as a result of the 2019-20 State Budget Act on June 27, 2019.

Purpose

Education Code Section 42127(i)(4) specifies that no later than 45 days after the Governor signs the annual Budget Act, the District shall make available for public review any revisions in revenues and expenditures that it has made to its budget to reflect the funding made available by that Budget Act.

Considerations

The Governor signed the 2019-20 State Budget Act on June 27, 2019. As stated in Education Code, budget revisions must be made public within 45 days which would be Sunday, August 11, 2019.

In accordance with this Code, nothing is required to be submitted to the County Office of Education. Any necessary budget revisions need only be made available for public review.

Staff is recommending that the District meet the requirement by posting the attached schedule of changes to the District’s website.

BUDGET REVISIONS:

Revenues:

• Special Education Early Intervention Preschool Grant Funding. Additional funding for 3-5 year olds with an IEP will be provided for 2019-20 in the amount of $8,975 per pupil. The pupil count will be based on the 2019 actual count but using the 2018 pupil count of 98 as an assumption, this is estimated to be $879,583 in additional funding for 2019-20. Funds in all future years are subject to legislation and this 45 Day Budget Revision only includes this new revenue for 2019-20 as one-time revenue. 

• The total amount of changes to revenues as a result of the 2019-20 Adopted State Budget compared to the 2019-20 Governor’s May Revision are:

Expenditures:

• The increase of the California State Teachers’ Retirement System employer contribution rate from the May Revision estimate to the enacted Budget contribution rate:

• The decrease in the California Public Employees’ Retirement System (CalPERS) rate from the rate set by the CalPERS Board in April:

• The total cost of changes to expenditures as a result of the 2019-20 Adopted State Budget compared to the 2019-20 Governor’s May Revision are:

Board Policy
BP 1300

Education Code
Education Code Section 42127 (a)(2)(A) and 42127 (h)

Previous Board Activity
June 26, 2019 (F.3) Adoption of Santa Rosa City Schools Budget for the 2019/20 School Year

Approved by vote on consent agenda.

The Board will consider approval of proposed software and hardware purchases related to the management of the Child Nutrition Services program. 

Purpose

To implement software and hardware upgrades related to point of sales systems, inventory, menu planning, and management of the Child Nutrition Services program. 

Considerations

Software and the related proprietary hardware are key to the continued success of the Child Nutrition Services program. The benefits of an upgraded system will allow for greater inventory control, timely analysis of data, and improve the efficiency of meal service at school sties. 

The Titan Schools Solution will replace the current Nutrikids solution that is in use. The Titan Solution will provide:

• Student Management as it relates to CNS
• Point of Service Solution
• Central Kitchen Controls
• Inventory
• Purchasing 
• Menu Planning with Nutritional Analysis
• Production Records for each cafeteria
• Parent Portal including online applications and online payment options

With the ability to provide real-time analytics, CNS will be able to accurately monitor and maintain departmental operations to increase efficiencies and reduce overall cost. 

Financial Impact

The implementation and first year of support will cost $67,590.
Annual support starting in the second year will cost $35,910. 

Approved by vote on consent agenda.

The Board will consider acceptance of the Measure I and L annual reports. These reports are for the 2018 calendar year. 

Purpose

The Citizens' Oversight Committees for Measure I and L are submitting their reports for review. These annual reports are for the 2018 calendar year. Representatives from both the Measure I and L Citizens' Oversight Committees will present the reports to the Board. 

Considerations

Role of the Citizens' Oversight Committee:

• Ensure bond revenues are expended only for construction, reconstruction, rehabilitation, or replacement of school facilities.
• Inform the public concerning expenditure of bond proceeds
• Review annual performance audit
• Review annual financial audit
• Inspection of school facilities & grounds to ensure expenditures are for listed projects
• Review District efforts to maximize bond revenues through implementation of cost containment measures:
  • Professional fees
  • Site preparation
  • Joint use of facilities
  • Design deficiencies
  • Reusable facilities plans
• Provide an annual progress report to the Board and the public
• Provide final report to the Board and the public at the completion of all projects
• Review deferred maintenance reports and plans

Board Policy
BP 1220
AR 3580

Education Code
EC 15278-15282

Previous Board Activity
July 25, 2018 (Item F-1): 2017 Annual Reports
September 13, 2017 (Item F-4): 2016 Annual Reports

Accept the Measure I and L Citizens' Oversight Committee Annual Reports.

The Board will receive information regarding the Child Nutrition Services (CNS) Program in preparation for the 2019-20 school year. 

Purpose

The Board will be updated on the Child Nutrition Services program performance during the 2018/19 school year. The Board will be apprised of the goals of the Child Nutrition Services for the 2019/20 school year. 

Considerations

Please see the highlights of the CNS Program Update from the 2018/19 school year and goals for the 2019/20 school year. 

Financial Management 

• Financial Management is not a number, it is a product to nourish students

• Food Costs Reduced

• This was done by focusing on greater control on inventory, commodity entitlement usage,  and processes

• Target food cost is $1.25 per meal equivalent

Reduce Waste

• Reducing single-use plastics 

• Reducing food waste 

• Exploring food waste diversions

Menu Development

• Menu Development Group

• Need for systemic menu development 

• Introduce foods at early education with a pathway for age-appropriate offerings

• A diverse range of experiences lead to greater outcomes

• Cook Your Own Food 

• Goal: Increase offerings of tasty menu items prepared by CNS team members

• More control 

• More savings

• Better food that represents community served

• Taste Testings 

• Students drive menu development with feedback 

• Students like you, they will try your food 

• Staff and students taste test 

Professional Development

• Training is key to success more than impressive menu items 

• Scaffolding learning experience drives engagement 

Staff Culinary Training 

• Tasting/Constructive criticism

• Knife Skills 

• Standards 

Communications 

• Increase CNS Communications

• Look for our PeachJar flyers, and FaceBook posts 

Free and Reduced Lunch Applications Availability

• We want a 95% response rate on applications 

• Application information is confidential 

• Applications available online or paper applications at your child’s school

• Households may elect to not apply via paper or online forms

• This counts as a response

Now Hiring 

• To build a great program, we need to recruit great people

• Now hiring people that want better food at schools

Now Seeking Partners

• We are interested in working with individuals or groups that can help us accomplish our goals for SRCS schools 

School Site Champions

• An empowered voice changes everything at a school site 

• No task too small 

• Volunteers, and advocates 

• Parent Advocacy Toolkit from www.thelunchbox.org

Feedback Needed

• Share your experiences with us 

• We are eager to understand your needs, and the needs of your students 

• Your feedback helps us grow

Board Policy
BP 3550

Education Code
49500-49505 Responsibilities to Provide Meal Services 

Previous Board History
May 9, 2018 (F.7) Child Nutrition Services (CNS) Operations Update 
March 22, 2017 (F.1) Child Nutrition Services (CNS) Operations Update

The Board will conduct a legally-required public hearing to discuss waiving the CBEST requirements for teachers from other countries to be credentialed to teach in Santa Rosa City Schools Dual Language Immersion School at the Santa Rosa French American Charter School.

Purpose

The State of California, and Santa Rosa City Schools, along with states and districts throughout the country, continue to face teacher shortages, particularly in areas serving students learning a second language. The ability of the district to attract, recruit and retain highly qualified teachers who are able to read, write, speak and teach in the language of a Dual Immersion school is a high priority. 

Considerations

Teachers at the Santa Rosa French American Charter School have already demonstrated pedagogical and content proficiency in their native language and in their native country, France. Supporting a waiver to exempt teachers from the CBEST (California Basic Educational Skills Test) does not diminish the quality of the program or the expectation for their professional skills and practice. Nor does it exempt teachers from holding a teaching certificate, or other document equivalent to that which a teacher in other public schools would be required to hold.

The waiver recognizes that as native speakers, the teachers are uniquely qualified to teach the full immersion program offered by SRFACS, which is the only French-government certified public school in the United States.

Following the public hearing, the Board will consider an action to approve submittal of the Waiver application to the State Board of Education at its September Board meeting.

The Board will approve the submission of a Waiver to the State Board of Education (SBE) waiving the CBEST requirements for teachers from other countries to be authorized to teach in Santa Rosa City Schools Dual Language Immersion Schools, specifically Santa Rosa French American Charter School at this time.

Purpose

The State of California, and Santa Rosa City Schools, along with states and districts throughout the country, continue to face teacher shortages, particularly in areas serving students learning a second language. The ability of the district to attract, recruit and retain highly qualified teachers who are able to read, write, speak and teach in the language of a Dual Immersion school is a high priority. 

Considerations

On May 15th, 2019 the Board unanimously passed Resolution 2018-19-059 in support of the the District pursuing all remedies, including State Board of Education (SBE) Waivers, for both dual immersion charter schools, SRFAC and CCLA. At this time, the district is only pursuing a waiver on behalf of SRFACS. The State Board of Education requires that waivers be distinct to individual schools and the district is ready to submit an additional waiver on behalf of CCLA when the need arises.

Strong support of this action exists from various stakeholder groups, including community, staff and parent organizations. Mr. Jean Charconnet, the attache to the French Consul, submitted a letter of support. The district has met with and conferred with SRTA on July 12, 2019, who acknowledged support of the district's intent to submit a waiver. This is in addition to their publicly stated support of Resolution 2018-19-059. Moreover, the SRFAC Parent Association has provided support of the action at their recent July 19, 2019 meeting.

Teachers at the Santa Rosa French American Charter School have already demonstrated pedagogical and content proficiency in their native language and in their native country, France. Supporting a waiver to exempt teachers from the CBEST (California Basic Educational Skills Test) does not diminish the quality of the program or the expectation for their professional skills and practice. Nor does it exempt teachers from holding a teaching certificate, or other document equivalent to that which a teacher in other public schools would be required to hold.

The waiver recognizes that as native speakers, the teachers are uniquely qualified to teach the full immersion program offered by SRFACS, which is the only French-government certified public school in the United States.

The attached DRAFT Waiver document will be updated July 25, 2019 to recognize that the required Public Hearing occurred in order to submit the Waiver application to the State Board of Education (SBE).  The SRFACS parent organization will be meeting on July 19,2019 regarding submission of this waiver.  The Santa  Rosa Teachers Association met on July 12, 2019 and was informed of the waiver process.  President Lyon indicated at that meeting their support of the CBEST waiver.

 Board Policy

BP 1431 Waivers 
"The Board recognizes that strict compliance with the law may sometimes hinder the district's ability to provide students with an effective, well-rounded educational program. When it is in the interest of district students, the Board may request the State Board of Education (SBE) waive any provision of state or federal law or regulation which it has authority to waive pursuant to Education Code 33050."

Ed Code
Ed Code 47605

Previous Board Actions
5/15/19 Special Board Meeting B.1.
1/10/19 Regular Board Meeting E.8.
11/9/16 Regular Board Meeting E.6. & E.7.

Approval of the submission of a Waiver application to the State Board of Education (SBE) to waive the CBEST requirements for teachers at Santa Rosa French American Charter School (SRFACS).

The 2019-2024 Santa Rosa City Schools strategic plan will be presented to the public for input.  This initial version of the vision, mission, and priorities of the board was developed by the Board and Superintendent in a series of meeting facilitated by Dr. Carols Ayala beginning in February 2019.  

Purpose

In order to accomplish the vision and mission of SRCS, the District needs a strategic plan that guides the district and the decisions of the staff and Board.  The previous plan adopted in 2014 served the district for many years; however, the changing landscape both in terms of state and federal regulations, school funding,  and the needs of students and families necessitates an update to the strategic plan.

Considerations

During the 2012-13 school year, the SRCS Board and the superintendent began a dialog around a strategic planning process. The Board worked diligently with the Superintendent and various experts who helped design an inclusive process to lead the work in SRCS.  The current strategic plan has been in place for four years and it is time to review the current plan and work together with the school community to revise and update a strategic plan for SRCS.

Dr. Carlos Ayala began the facilitation for updating the SRCS strategic plan with the Board of Education and Superintendent beginning in February 2019.  Dr. Ayala worked together with the Board and Superintendent to use the feedback and input from the school community for the previous strategic plan to help inform the development of this updated version of the strategic plan for the district.  In addition to Board meetings, a survey will be provided and two school community forums will be held to ensure there is an opportunity for stakeholders to share their thoughts and ideas about the strategic plan for SRCS.  The community can also share their feedback at this board meeting (July 24, 2019) and the next board meeting on August 14, 2019.

Public presentations and input:

Previous History
02/26/14 (Item F2) - Approval of Strategic Plan in 2014
04/17/19 - First Study Session for new Strategic Plan
05/15/19 - Second Study Session for new Strategic Plan
06/19/19 - Final Study Session for new Strategic Plan

These items are presented for informational purposes only.

The Board will receive information about the Administrative Regulations that will be used for the SRCS Child Care program when there is a wait list.

Purpose

Administrative Regulations are used to provide clarity to the procedures and practices that the District uses to support and administer Board Policies.  The SRCS Child Care program provides before and after school care to over 500 students each day and also maintains a summer program. The SRCS Childcare program provides a sliding scale fee for service to schools that do not qualify for state subsidized after school programs. Due to the capacity of the program, maintaining an up to date and an accurate waiting list is important to families and the effective administration of the program.

Considerations

The following schools where the District maintained fee for service Child Care programs are and the current waitlists are:

The need for “wait lists” at each Child Care location is the result of a lack of workforce to fill the positions of Child Care Worker.  The lack of workforce for child care is an issue for other child care programs in the county as well.  These factors have created have created waitlists due to the lack of available staff. 

The regulations, attached were developed based on long-standing practices as well as other existing priority regulations found in the Open Enrollment regulations which have previously been vetted by the Board. These priorities include accommodations for Foster Youth and Homeless students, employees of SRCS, Victims of Natural Disasters, employees of Keysight Technologies (Hidden Valley only), and siblings of currently enrolled students.

Piloted in the Spring of 2019 and fully implemented for the 2019-2020 school year is a fully electronic application and billing system. Using this system, a uniform and posted online waitlist is needed to keep families informed about their status so they may plan accordingly.  

Board Policy

BP 5148.2

Education Code

8420

There is no impact to the General Fund. The SRCS before and after school care program is self-sustaining.

The Board will receive the quarterly report on SRCS Williams Uniform Complaints for the period beginning April 1 and ending June 30, 2019.  The District files with the Sonoma County Office of Education a quarterly report on Williams Uniform Complaints listing the number of complaints that have been resolved, and the number of complaints remaining unresolved.  The attached quarterly report on Williams Uniform Complaints is presented for your information only.

Purpose

To provide the Board with information submitted to the Sonoma County Office of Education;  a quarterly report on Williams Uniform Complaints listing the number of complaints that have been resolved, and the number of complaints remaining unresolved.

Considerations

During the quarter of April 1 - June 30, 2019, the district received a total of two (2) Williams Uniform Complaints (two Facilities Condition complaints). Following the Williams Uniform Complaint procedures, the District investigated the allegations and immediately addressed the concerns.

On April 24, 2019, we received a Facilities Conditions complaint alleging the Heater/Air conditioning was not functioning and the restrooms were not clean or properly stocked with paper products or soap at Santa Rosa High Schools DeSoto Hall.  M&O repair the HVAC unit on April 29, 2019.  They have also worked with the head custodian to insure cleanliness and proper stocking. There was ongoing student vandalism of the soap dispensers. Twelve (12) dispensers have already been replaced. Restrooms are only closed when they are being worked on. Therefore the complaint was closed on May 2, 2019.

On May 14, 2019, we received a Facilities Conditions complaint alleging that the Lawrence Cook Middle School restrooms did not have soap or soap dispensers.  There was ongoing student vandalism of the soap dispensers. New  metal soap dispensers have been installed in the restrooms. Therefore the complaint was closed on June 1, 2019.

The investigation of these Williams Complaints has now been closed. The district appreciates that these complaints have been brought to our attention to assist us in improving our facilities and instruction and to better serve our students, staff and the greater community.

Williams Uniform Complaint Procedures Form

Attached for reference are the Board's Codes of Conduct and Code of Ethics board policy.  

Attached for reference is a list of educational acronyms and abbreviations.