Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period April 12, 2019, through April 25, 2019, for a total of $3,717,302.33. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current): April 12, 2019, through April 25, 2019 = $3,717,302.33
Warrants (Total 18/19 Fiscal Year): July 1, 2018, through April 25, 2019 = $65,597,043.59

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since April 24, 2019 = $49,649.41.
District-wide donations year to date = $533,198.94.

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $255,800.00

The Board will consider approval of a Memorandum of Understanding for the use of a data sharing system called Foster Focus.   

Purpose

Sonoma County Office of Education has adopted a database system that stores foster youth information and makes it accessible online called Foster Focus. The purpose of the Foster Focus system is to make important information related to foster youth accessible to schools and other appropriate agencies within Sonoma county.

Considerations

School districts and placing agencies benefit from Foster Focus, in that they have access to information that is otherwise difficult to obtain.  This information becomes more critical when it is one of the State’s Dashboard Indicators. Schools and districts are able to identify all students in their school or district who are currently supervised by the Juvenile Court and in out-of-home care (whether adjudged dependents or delinquents).   Additional information available includes (but is not limited to):  the name and contact information of the child’s social worker or probation officer and person holding education rights; residential placement address and contact information, health (including immunizations) and education records (prior school placements, special education eligibility, test scores, etc.).

The Foster Focus system allows partner agencies to do three things:

1. Establish a foster child’s record
2.Immediately  view an established record for a foster child
3. Make changes and update data for an established record

An effective security system protects the personal information related to the foster youth.  A Foster Focus Interagency Agreement (“Foster Focus Agreement”) outlines the specific Foster Focus system access allowed to each party to the agreement and the procedures and safeguards required for the system’s use.

Schools in our county that have already invested in this program are:

Petaluma City Schools
Cotati-Rohnert Park
Mark West Union
Sebastopol
Cloverdale
Bennett Valley
Roseland
Oak Grove Union

Board Policy
Board Policy 6173.1

Education Code
Education of Pupils in Foster Care 48853.5

The Board will consider approval of contract with the Butte County Office of Education/Migrant Education to provide a staff member to assist with the service of summer meals.

Purpose

Approval of contract with the Butte County Office of Education/Migrant Education for Child Nutrition Services to provide a Food Service Worker II to assist in the service of summer meals.

Consideration

On April 10, 2019 the Board approved a contract with the Redwood Empire Food Bank for CNS to prepare and deliver meals to 33 summer feeding sites. The Adelante Migrant Education Program is included as one of the contract sites. Funding for the program is provided by Butte County Office of Education/Migrant Education.

For many years CNS has assisted in the service of meals for the Adelante Program. Meals are served on the Santa Rosa Junior College campus. The Adelante Program is requesting one CNS Food Service Worker II to assist with meal service. The Butte County Office of Education will reimburse the full cost of the labor up to 5 hours per day. CNS can use existing summer staff to fill the position. 

Board Policy
BP 3553

Previous Board History 
April 10, 2019 (Item E-6) - Child Nutrition Services for Summer Food Service Programs
May 11, 2016 (Item E-11) - Child Nutrition Services for Summer Food Service Programs 

No financial impact. Cost of labor with be paid in full by the Butte County Office of Education.

The Board will consider the approval of installation of new security cameras systems and new security cameras at the following sites: 

• Santa Rosa High School,
• Rincon Valley Middle School,
• Lewis Educational Center
• District Office

Purpose

The Board will consider the approval of installation of new security cameras systems and new security cameras at the following sites: 

• Santa Rosa High School,
• Rincon Valley Middle School,
• Lewis Educational Center
• District Office
  

This is the last set of sites brought forward for Board approval. This will conclude the implementation of perimeter and internal areas monitoring systems throughout the district with the exception of areas where more specialized and much more expensive solutions might be needed (e.g. large fields and parking lots). In many cases hard to reach areas monitoring could be achieved through a combination of technical and administrative measures. An assessment will be conducted with the sites' administration as soon the initial installation is complete at all sites and all tuning is performed. If necessary and feasible, specific proposals will be brought forward to the board for approval.

Consideration

As outlined in the Facilities Master Plan (FMP) and the FMP Implementation Plan, campus and classroom safety was identified as a priority at all sites.  In coordination with our infrastructure project, replacing our existing old security cameras and camera video storage and software system with a solution that provides increased functionality for monitoring areas of interest at every SRCS site is an important step to address our security and safety needs.  

The new security cameras systems are modular, specifically tailored to the site needs and are an upgrade to areas of coverage, features, and functionality when compared to our existing security camera system. The new system will have the ability to store video information for up to one month in full resolution at 10fps (frames per second) for motion events on all cameras. A wide range of superior cameras with resolutions from 1 to 30 megapixels (MP) will be deployed and will take advantage of end to end system integration. 

The new cameras will use the new cabling installed as part of the Infrastructure Project funded from Bond money at all sites.

The new security camera systems along with the new cameras will address several areas of need throughout SRCS including:

Safety:

• All listed campuses will be properly covered for recording
• Intuitive and responsive interface for easy event identification, management, and reporting

Operability:

• The new camera system and cameras work over our data network
• Systems are specific to each site, the high bandwidth camera video traffic will be kept locally protecting the network/Internet bandwidth for instructional use
• No single point of failure

The camera system Santa Rosa City Schools currently employs is 17 years old and relies on hardware that has been deemed end of life and not supported any longer.

Security camera coverage at all sites is not satisfactory and many cameras have ceased functioning altogether either because of hardware failure or because of the crumbling underlying infrastructure. The camera servers and storage system are beyond useful life and need to be either retired or replaced.

Another issue of the current system is that it relies on the servers and central storage at the District Office. All video traffic is sent to the District Office on the same network with instructional and business traffic thus competing for available bandwidth. This is an issue because of the age of the cameras and server system. The video traffic is very bandwidth intensive negatively impacting instruction, especially at peak times. With the dramatic increase in the number of devices we currently support in our network (over 20K devices), it becomes imperative to protect the network bandwidth for educational and business use.

The Technology Department conducted extensive research in finding an optimal solution to either upgrade the current system or to fully replace it. Five different systems were considered, including the current one. Three demo systems installations from different vendors with multiple types of cameras were run for several months at three different sites. District and site-level administrators and IT Department staff were invited and participated in demonstrations of the different solutions.

At the end of the process, it was determined:

• For proper coverage, SRCS needs more cameras than currently installed at each site. Below is an approximate guideline per type of school based on size and coverage area:
  • Elementary schools: 15
  • Middle schools: 30
  • High Schools: 45
• A tailored solution is needed for each site
• Need for a distributed system with storage at each site to eliminate heavy network traffic generated by this many higher resolution cameras
• Need for an easy to use and responsive system that site administrators can quickly operate in cases of emergency 

Based on these requirements and the input from stakeholders, it was determined that Avigilon with local storage systems (NVR) is the best technical solution to serve our needs. 

Highlights of the Avigilon System:

• The system is very easy to use.
• The system is very responsive in NVR form
• 24-hour on-site support for NVR
• A wide range of superior cameras with resolutions from 1 to 30 megapixels (MP) available from the manufacturer with the added benefit of an end to end integration
• Efficient bandwidth management technology.
• Embedded with self-learning video analytics for accurate people and vehicle detection
• The system supports cameras from multiple vendors meaning that SRCS can reuse some of our more capable cameras after refurbishing.
• Easy to install, configure and use.
• One time cost - no reoccurring annual costs
• Tested Solution used in many school districts 

Integrated Security Controls, Inc. is a local Santa Rosa systems integrator specializing in video surveillance systems and security electronics with a focus on public works. Integrated Security Controls, Inc. has extensive experience with Avigilon software and hardware in a wide variety of installation types and handles all aspects of each job including system design, installation, and maintenance/support as proven during the Avigilon six (6) camera demo installation at Albert Biella Elementary School.

Integrated Security Controls, Inc. is available to provide regular and emergency service 24/7 to address urgent problems and also offers the installation under the CMAS contract, greatly reducing the costs on installation.

Using the Integrated Security Controls, Inc. - CMAS contract for camera acquisition and installation allows us to receive exceptionally good pricing. As discussed at previous Board meetings, CMAS sets the ceiling for product price in the pre-negotiated contract. Staff has determined that the pricing from Integrated Security Controls, Inc. through their CMAS contract for this project is fair, reasonable, and competitive and meets the needs of SRCS.

April 24. 2019: Approve Security Camera Systems Purchase and Installation at Elsie Allen High School, Hidden Valley Elementary School, Proctor Terrace Elementary School, Santa Rosa French American Charter School, Santa Rosa Middle School (E.11)

April 10, 2019:  Approve Security Camera Systems Purchase and Installation at Maria Carrillo High School, Ridgway High School, Hilliard Comstock Middle School, Abraham Lincoln Elementary School and Santa Rosa Charter School for the Arts (E.8)

March 27, 2019: Approve Security Camera Systems Purchase and Installation at Helen Lehman Elementary School, James Monroe Elementary School, Luther Burbank Elementary School, Lawrence Cook Middle School and Piner High School (E.8)

Measure L 
LED (30%): $20,456.71 DO (30%): $26,055.50 Total Measure L: $46,512.22

Measure I
SRHS:  $171,101.57
RVMS: $106,016.87 LED (70%): $47,732.33 DO (70%): $60,796.18

Total Measure I: $385,646.94

Grand Total: $432,159.16

The Board will consider rescheduling the Wednesday, May 22, 2019, board meeting to Thursday, May 23, 2019 in order to attend the rally for the Full and Fair Funding of California's public schools.

Last year, the Board approved Resolution 2017/18-025 calling for full and fair funding of California's public schools.  On Wednesday, May 22, 2019, at 4:00 p.m., California School Boards Association is partnering with the California Teachers Association and other education partners for the #RedForEd Day of Action on the steps of the State Capitol.  It is important for the Board Members to attend this event thus necessitating the need to reschedule that evening's board meeting to Thursday, May 23.  

The Board of Education will consider the recommendation for approving the RFP proposal of the Boys & Girls Club of Sonoma County to provide the After School Education and Safety Program (ASES) for Brook Hill, Luther Burbank, Abraham Lincoln, Helen Lehman, James Monroe, Albert Biella, and Steele Lane Elementary Schools and for Hilliard Comstock and Lawrence Cook Middle Schools for the 2019-2020 school year.

Purpose

In order to provide the most effective after-school programs and to best match current School Board goals, the State and Federal Programs department periodically develops a Request For Proposals (RFP) process. On March 27, 2019, the Board approved the release of an RFP for the ASES programs at Brook Hill, Luther Burbank, Abraham Lincoln, Helen Lehman, James Monroe, Albert Biella, and Steele Lane Elementary Schools and at Hilliard Comstock and Lawrence Cook Middle Schools for the 2019/20 school year. 

Considerations

The timeline for the current RFP was:  

• Board Approval to Release RFP March 27, 2019
• RFP Release Date April 1, 2019
• Proposal Due Date April 26, 2019 
• Proposal Evaluation Period April 29-30, 2019 
• Evaluation Panel April 30, 2019 
• Proposal Approval Date May 2, 2019                  
• Recommendation of Selected Proposal to the Board on May 8, 2019                       

Two vendors submitted proposals within the required window. A panel made up of:

• an Elementary Principal, 
• an Elementary Teacher, and 
• two parents of children in the current ASES program

The panel reviewed the proposals reviewed based on the following evaluation rubric. 

• Quality, Innovation, and Clarity of the Program Description  
• Employee Qualifications 
• Experience  
• References 

The panel unanimously selected the vendor: The Boys & Girls Club of Central Sonoma County.

The funding is from a State grant and  does not require funding from the General Fund. 

The Board will consider approval of Resolution 2018/19-055 recognizing May 19-25, 2019 as Classified School Employees Week.

Purpose

California’s Legislature recognizes the important contributions of classified school employees and named the third full week of May “Classified School Employee Week” (CSEW) to honor these contributions.

Consideration

Classified employees are the heartbeat of our schools and community colleges. From transporting and feeding students to teaching them vital skills and ensuring that schools are operating smoothly, classified employees are integral to public education.

“Meeting students’ basic needs, as well as their social and emotional needs, is essential to ensuring that every student can learn,” said Thurmond. “These dedicated employees make sure that kids have healthy meals, safe transportation on school buses, and have someone to talk to during difficult times in their lives - allowing California’s students to reach their greatest potential.”

From the time students board a school bus to the time they head home at the end of the day, every aspect of their educational experience is impacted by a classified school employee. From the classroom to the playground, the school cafeteria to the college financial aid office – classified employees make a difference in the daily life of students.

Previous Board History
5/9/18 (Item F-1)

Approve Resolution 2018/19-055 recognizing May 19-25, 2019 as Classified School Employees Week.

These school reports will coincide with the awards for students, certificated and classified staff, and the parent organization reports for each school.  Presenting at this board meeting will be Evelyn Anderson (Santa Rosa French-American Charter School), Kristen Vogel (Santa Rosa Charter School for the Arts) and Ed Navarro (Santa Rosa Accelerated Charter School).

Purpose

The Board of Education approves the Local Control Accountability Plan (LCAP) and the Single Plan for Student Achievement (SPSA) each year. The purpose of these school reports is to provide an opportunity for the Board to hear how their approval of these plans at the policy level manifest into the goals, actions, and impact for students and staff at the sites.

Consideration

Increased student learning and social and emotional well being are at the core of Santa Rosa City Schools' work.  This work has involved systems change and a tremendous amount of professional learning by SRCS educators. Changes to the system and institutionalized practices and the investment in our students and staff are beginning to show growth in learning and engagement in many areas.     

The vision and goals of the district are clear, however, the question arises about how that district focus aligns with impact on student learning and social-emotional growth at the sites.  Michael Fullan's Coherence Framework continues to be the guide to assists staff in making sense of the various programs and initiatives taking place in the district which then creates meaning (why") for students and staff. 

The Coherence Framework (Michael Fullan and Joanna Quinn): 

Making the complex more simple, "simplexity".  Initiative overload and fragmentation have kept the best plans from becoming a reality.  It is about leading differently. The key to bringing about successful and sustainable change is through the Coherence Framework which is a dynamic roadmap made up of four essential components:

• Focused direction to build collective purpose
• Cultivating collaborative cultures while clarifying individual and team roles
• Deepening learning to accelerate improvement and foster innovation
• Securing accountability from the inside out

Inquiry Cycle of Instructional Leadership (Center for Educational Leadership [CEL]): 

Improving teaching and learning is the most important task of school leaders and in conjunction with creating coherence, principals are using the Inquiry Cycle for Instructional Leadership to begin to collaboratively engage in a continuous process of instructional improvement and analysis consisting of four phases:

• Phase 1 Analyze Evidence: Gather and analyze evidence to identify student learning problems and problems of teaching or leading practice      

• Phase 2 Determine a Focus: Teachers and leaders analyze evidence to identify an instructional focus area

• Phase 3 Implement & Support:  Teachers and leaders engage in study and learning and then take actions centered on an area of focus

• Phase 4 Analyze Impact:  Teachers and leaders analyze the results of the instructional inquiry and reflect on the process and new learning    

Theory of Action:

If we improve the quality of practice through the continuous development of Leadership capacity to:

A.  Assure warm, safe, dry schools and facilities
C. Confront and address issues of equity and access
E. Engage in problem-solving through an inquiry cycle for growth
F. Facilitate the development of a sense of purpose
L. Lead and guide focused professional learning
P. Provide and strengthen social and emotional supports
R. Recognize and implement quality instruction
T. Target and align resources
U. Utilize data to inform the inquiry cycle for growth

Then, we have much work to do as a district.  No longer will student outcomes be predicted based on race, differently abled, socioeconomic status, and/or the language spoken at home.  

The Theory of Action has been 6 years in the making, it encompasses the intentional and explicit work currently happening in our district and the promise of the future for our students and the community. The Theory of Action is another source of guidance that aligns with the Coherence Framework as it emphatically focuses direction and holds accountable the entire school community to attain equitable access and equal outcomes for all of our students.

Board Policy

BP 0420 - School Plans/Site Councils
AR 0420 - School Plans/Site Councils
BP 0460 - Local Control And Accountability Plan

The Board will receive an update on the Advanced Learner Plan and Services for Elementary.

Purpose

To provide the Board an update on the implementation of the Advanced Learner Plan and Services for Elementary adopted April 26, 2017.

Considerations

On April 26, 2017, the Board adopted the Advanced Learner Plan and Services for Elementary replacing what had previously been referred to as GATE (Gifted and Talented Education).  The vision is for all students, including advanced learners, to receive rigorous and creative learning opportunities that support their needs, cultivate their interests, and enhance their ability to thrive in a regular education setting.

The main focus of the plan is that through professional development all students will have access to the instructional techniques and best practices used to challenge advanced learners as we know that these strategies are effective for all students and essential for some.

There is continued progress in implementing the plan since its adoption on April 26, 2017. This has included the forming of the Advanced Learner Plan & Services Advisory Committee, Parent Information Nights, changes to the identification criteria and process, as well as several opportunities for professional development for staff both in summer and during the school year.

The Board will receive an update on this progress as well as hear about next steps as we look forward to the 2019-20 school year.

Board Policy
BP 6172: Gifted and Talented Student Program

Previous Board Activity
April 26, 2017: The Board approved the Advanced Learner Plan and Services (ALPS) document formerly known as Gifted and Talented Education (GATE).
April 13, 2016: The Board received an update on services for Advanced Learners.

The fiscal impact is reflected in the Elementary LCAP.

The Board will consider adoption of FOSS Next Generation (Full Option Science System) as the new science instructional materials for grades Kindergarten – 6^th.

Purpose

On September 4, 2013, the state of California approved unanimously the new Next Generation Science Standards.  These standards represent a shift in science instruction, reflecting the interconnected nature of science as practiced in the real world and focus on cross-cutting concepts such as structure & function, patterns, and cause & effect. Our current science adoption in grades Kindergarten – 6^th grade does not reflect these new NGSS standards necessitating the adoption of newly aligned instructional materials.

Consideration

In 2016, the Santa Rosa City Schools Department of Curriculum & Instruction (now Teaching & Learning) held elementary grade level meetings and included training and discussion regarding the shifts in the Next Generation Science Standards.  Included in this training were discussions about instructional materials that would support teachers with the shift and provide a curriculum that embraced key elements of the NGSS including the integration of all three dimensions: the Disciplinary Core Ideas, the Science and Engineering Practices and the Crosscutting Concepts.  

At that time, FOSS Next Generation (FOSS = Full Option Science System) developed by the Lawrence Hall of Science at UC Berkeley, was one of the only new programs that had made the shift to address the Next Generation Science Standards. Teachers, many who had used FOSS previously in SRCS, were ready to begin the process of shifting to FOSS again. Collaboratively, the teachers agreed upon moving forward with a soft roll-out of FOSS with the purchase and training of one module per year over the course of three years. The exception was 6th grade which jumped right in with the complete program of all three modules. This was to support 6th-grade students’ transition to Middle School, whose teachers had already made the decision to go with the integrated model of instruction. Beginning in 2016-17 with 6th grade was an essential first step to the transition to the integrated model for Middle School as they would be the foundation for the 3-year model.

The following strengths have been identified in the program being recommended for adoption:

• Updated & aligned to Next Generation Science Standards
• Developed and supported by the Lawrence Hall of Science
• Includes hands-on investigations for Physical, Earth & Life Sciences
• The majority of investigation materials are provided in the kits
• Strong technology component with www.fossweb.com
• Includes student reader (print & digital versions) to support informational reading standards
• Includes resources in English and Spanish
• Includes options for formative and summative assessments
• Includes newly-created resources to support English Learners                                                         

FOSS Next Generation Science for Elementary (K-5) and Middle School (6-8) has been fully reviewed and included on California’s list of approved NGSS-aligned curriculum.

Board Policy
BP 6161 Selection and Evaluation of Instructional Materials

Previous Board History
February 8, 2017: Board received an update on Mathematics and Science, K-12, including information regarding the 3-year rollout of FOSS in K-6^th grade.

Purchase of these instructional materials has been approved over the course of 3 years through the development and approval of the District’s LCAP. The total cost of the FOSS Next Generation Science Program modules for K-6th grade is $1,009,501.72.

Adopt proposed Science Instructional Materials for grades Kindergarten – 6th grade

The Board will consider approval of the amendment presented to Board Bylaw 9323 - Meeting Conduct.

In 2017, the  Board adopted Roberts Rules of Order as its standard parliamentary procedure.  In at least one aspect, Roberts Rules conflicts with past practice. In an effort to encourage robust discussion, open mindedness in that discussion, and in keeping with past practice, the attached revision to Board Bylaw 9323 is offered as a Board Policy amendment.

Approve amendment to Board Bylaw 9323.

A copy of the revised policy was added to the board report on May 24, 2019. The policy has been sent to CSBA; however, it can often take up to two months for a policy to be uploaded to GAMUT.

These items are presented for informational purposes only.

Attached for reference is a list of educational acronyms and abbreviations.