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REGULAR BOARD MEETING
Santa Rosa City Schools
May 22, 2019 6:00PM
4:00 p.m. - Closed Session Office of Community Engagement 637 First Street, Santa Rosa 6:00 p.m. - Open Session Santa Rosa City Hall - City Council Chambers 100 Santa Rosa Avenue, Santa Rosa

A. CALL TO ORDER (4:00 p.m.)
Minutes:
The meeting was called to order at 4:00 p.m.
A.1. Public Comment On Closed Session Agenda
Quick Summary / Abstract:

Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Minutes:
There were no public comments.
B. RECESS TO CLOSED SESSION
Minutes:
The Board entered closed session to discuss the items on the closed session agenda.
B.1. Public Employee Appointment/Employment [Gov. Code § 54957]
B.2. Public Employee Performance Evaluation [Gov. Code § 54957] (Superintendent's Ongoing Contract Negotiations)
B.3. Public Employee Discipline/Dismissal/Release [Gov. Code § 54957]
B.4. Conference With Labor Negotiator [Gov. Code § 54957.6] (Unscheduled Managemen's Ongoing Contract Negotiations)
B.5. Conference With Legal Counsel - Anticipated Litigation [Gov. Code § 54956.9] (One case)
B.6. Student Expulsions [Ed. Code § 48918] (Case Nos: 2018/19-09; 2018/19-39; 2018/19-41)
C. RECONVENE TO OPEN SESSION (6:00 p.m.)
Minutes:
The meeting reconvened at 6:00 p.m.
C.1. Pledge of Allegiance
Minutes:
President Klose led the Pledge of Allegiance.  
C.2. Report of Actions Taken In Closed Session
Minutes:
During closed session, the Board acted to authorize the Superintendent, or designee, to notify an administrator, pursuant to Education Code section 44951 that he or she will be released from his or her position for the 2019-2020 school year.
Also during closed session, the Board acted to authorize the Superintendent, or designee, to notify an administrator, pursuant to Education Code section 44951 that he or she will be reassigned for the 2019-2020 school year.
C.3. Items Considered In Closed Session for Action In Open Session
Actions:
Motion
Approve recommendation of the panel regarding Case No. 2018/19-39. Passed with a motion by Laurie Fong and a second by Jill McCormick.
Vote:
Yes Alegria De La Cruz.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Stephanie Manieri.
Yes Jill McCormick.
Yes Omar Medina.
Yes Ed Sheffield.
Motion
Approve recommendation of the panel regarding Case No. 2018/19-41. Passed with a motion by Laurie Fong and a second by Jill McCormick.
Vote:
Yes Alegria De La Cruz.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Stephanie Manieri.
Yes Jill McCormick.
Yes Omar Medina.
Yes Ed Sheffield.
C.4. Statements of Abstention
Minutes:
There were no statements of abstention.
C.5. Adjustments to Agenda
Minutes:
Superintendent Kitamura pulled item E6 from the consent agenda to allow staff to present an update.
C.6. Board Member Requests for Information
Minutes:
There were no requests for information.
C.7. Approval of Minutes of the Regular Board Meeting Held On May 8, 2019
Actions:
Motion
Table the action on these minutes until June 12 to allow for revisions. Passed with a motion by Omar Medina and a second by Alegria De La Cruz.
Vote:
Yes Alegria De La Cruz.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Stephanie Manieri.
Yes Jill McCormick.
Yes Omar Medina.
Yes Ed Sheffield.
Attachments:
Minutes 5-8-2019
C.8. Special Presentation for Outgoing Student Board Member, Alana Macken
Minutes:
President Klose gave a presentation for outgoing Student Board Member, Alana Macken.
C.9. Special Presentation for 2018-2019 Retirees
Speaker:
Stacy Spector, Assistant Superintendent
Quick Summary / Abstract:

The Board will recognize and commend our district employees who are retiring during the period of July 1, 2018 through June 30, 2019.  The Staff will give a presentation for the 2018-2019 retirees.

Minutes:
Assistant Superintendent, Stacy Spector, acknowledged and commended the district employees who are retiring during the period of July 1, 2018 through June 30, 2019.
C.10. Special Presentation for CTE Pilot Career Readiness Certificate
Minutes:

Staff recognized students that participated in the CTE Career Readiness Certificate pilot program: Hugo Vargas from Elsie Allen High School for Public Safety, Amber Barnard from Piner High School for Culinary Arts, Nayeli Orozco also from Piner High School for Culinary Arts, and Vincent Santana (who was unable to attend the board meeting) from Montgomery High School for Business.

C.11. Special Presentation To Recognize the Santa Rosa Accelerated Charter School Competing At the World Finals
Quick Summary / Abstract:



Minutes:

Staff recognized the Santa Rosa Charter School for the Arts students that competed at the NorCal State Odyssey of the Mind Tournament.  The team composed of Sloanne and Quinne Crocker, Maren Negri, Ali Bey (Strawberry Elem), and Cassidy Cornelius (Sequoia Elem) won 1st place for Problem 3 Division 1 and will be going on to the Odyssey World Finals at Michigan State University, May 22-25.  



C.12. Public Comment On Non Agenda Items
Quick Summary / Abstract:

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

Minutes:
The following individuals addressed the Board:
Tara Kellett spoke about non-reelect employment status; Leticia Ibanez spoke about salaries; Rachel Icaza spoke about the library summer reading program; Elizabeth Brennan spoke about the independent study program; Kathryn Howell spoke about the Lawrence Cook Middle School band; Rosalinda Brady spoke about the home and hospital program; Brigette Mansell spoke about salaries.
D. REPORTS
D.1. CA School Employee Association (CSEA) Report
Minutes:

A report was given by CSEA President, Tammy Affonso. 


D.2. Santa Rosa Teachers Association (SRTA) Report
Minutes:

A report was given by Kathryn Howell.


D.3. Labor Management Collaborative (LMC) Report
Minutes:
No report was given.
D.4. Superintendent Report
Minutes:

Superintendent Kitamura gave a year-in-review report.  View Presentation

D.5. Board President Report
Minutes:
President Klose gave a report.
D.6. Board Member Reports
D.7. CSBA / NSBA Report
Minutes:

No report was given.

E. CONSENT ITEMS
Quick Summary / Abstract:

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

Actions:
Motion
Approve items E1 through E5 and E7 through E12. Passed with a motion by Laurie Fong and a second by Ed Sheffield.
Vote:
Yes Alegria De La Cruz.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Stephanie Manieri.
Yes Jill McCormick.
Yes Omar Medina.
Yes Ed Sheffield.
Motion
Approve item E6. Passed with a motion by Omar Medina and a second by Alegria De La Cruz.
Vote:
Yes Alegria De La Cruz.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Stephanie Manieri.
Yes Jill McCormick.
Yes Omar Medina.
Yes Ed Sheffield.
Motion
Motion to reconsider motion on item E6. Passed with a motion by Omar Medina and a second by Alegria De La Cruz.
Vote:
Yes Alegria De La Cruz.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Stephanie Manieri.
Yes Jill McCormick.
Yes Omar Medina.
Yes Ed Sheffield.
Motion
Approve item E6 to include amendment to salary schedule as presented. Passed with a motion by Omar Medina and a second by Alegria De La Cruz.
Vote:
Yes Alegria De La Cruz.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Stephanie Manieri.
Yes Jill McCormick.
Yes Omar Medina.
Yes Ed Sheffield.
E.1. Approval of Absent Board Members
Quick Summary / Abstract:

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

Minutes:

There were no absences to approve.

E.2. Approval of Personnel Transactions
Speaker:
Stacy Spector, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the personnel transactions submitted. 

Rationale:

Staff is presenting Personnel Transaction items for Board approval.

 
Minutes:

Approved by vote on consent agenda.

Attachments:
Personnel Transactions
Staff Report
Summer School Personnel Transactions
E.3. Approval of Vendor Warrants
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period April 26, 2019, through May 9, 2019, for a total of $4,279,658.18. 

Rationale:

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Check
Number
 
VendorAmount Fund Source Purpose 
 316618California's Valued Trust $349,853.14General FundClassified Employees Health Insurance 
 316633PBK $820,296.57Fund 21 (Bond Fund)Measure I & L: Summer Roofing and HVAC Projects 
 316718Integ Security Controls Inc.$333,340.09Fund 21 (Bond Fund)Measure I & L: New Security Camera System
 316729Lattice Educational Services $121,129.90Special EducationSpecial Education Services 
 316754Santa Rosa City Schools $150,000.00Self Insurance Dental FundEmployee Dental Insurance 
 316823Pacific Gas & Electric $246,434.12General Fund Utilities 
 316922Music & Arts CA Department $462,728.68Student Support and Academic Enrichment Grant Musical Instruments for Music Blitz Program  

 
Financial Impact:

Warrants (Current): April 26, 2019, through May 9, 2019 = $4,279,658.18
Warrants (Total 18/19 Fiscal Year): July 1, 2018, through May 9, 2019 = $69,876,701.77

Minutes:

Approved by vote on consent agenda.

Attachments:
Warrant Register List
E.4. Approval of Donations and Gifts
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the donations and gifts submitted.

Rationale:

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

 
Financial Impact:

Donations received since May 9, 2019 = $15,568.91.
District-wide donations year to date = $548,767.85.

Minutes:

Approved by vote on consent agenda.

Attachments:
Donation/Gift Detail
Donations Year to Date by Site
E.5. Approval of Contracts
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

 The Board will consider approval of the contracts submitted.

Rationale:

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

 
Financial Impact:

Total value of contracts = $11,590.00

Minutes:

Approved by vote on consent agenda.
Attachments:
1. Summary of Contracts
2. Contracts
E.6. Approval of a Tentative Agreement Between Santa Rosa City Schools and California School Employee Association Chapter 75 (CSEA 75) for 2019-20
Speaker:
Stacy Spector, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approving the Tentative Agreement between SRCS and CSEA 75 to Increase Compensation, Permanently Add Two Professional Development Days, Increase District Contribution for Health and Welfare Cap, Increase Dental Benefit, Align CSEA 75 Salary Schedule and Conduct a Classified Job Description Study Commencing in 2019-2020 and approve the Draft 2019-2020 Classified Employee Calendar.

Rationale:

Purpose

Both parties negotiated and agreed to a Tentative Agreement on April 30, 2019, regarding Article 12 Placement of Admission Day, and the three local holidays, Article 13 Compensation and a job description and salary compensation study of all CSEA 75 positions outlined in the attached copy of the Tentative Agreement: CSEA 75 18-19 #3 TA.

Considerations

CSEA and SRCS met five times (January 31, February 14, March 28, April 15, and April 30) to bargain issues of a prevailing wage for all members. It was important to both groups to use data and information from the SRCS budget, governor's revised budget in January, and the second interim report to make informed proposals and decisions at the bargaining table.

Also considered was Senate Bill 3, which requires states to reach a Federal Minimum Wage of $15.00 by January 1, 2022. This agreement ensures that all CSEA 75 members will make at least $13.00 an hour as we move to meet the Federal requirements by 2022.

Additionally, the Salary Schedule was "squared" to 5% between Steps and 2.5% between Ranges. The Salary Schedule will be squared prior to the 7.5 % increase.

The Tentative Agreement was ratified by the CSEA 75 members on May 15, 2019.

Board Policy
BP 4143

California Law
SB 160 - Rodda Act

Previous Board History
4/12/17 E.7. TA CSEA 75 Resolving Negotiations 2017-2018

 
Financial Impact:

The approximate cost for the 2019-2020 increase beginning July 1, 2019, will be $2,378,254.00.

Minutes:
Tammy Affonso addressed the Board on this item.
Approved by vote on consent agenda.
Attachments:
2019-20 Classified Employee Calendar
CSEA 75 TA
Proposed Salary Schedule
Schematic List of Classifications
E.7. Approval of Myers-Stevens & Toohey & Co. to Offer Student Accident Insurance for the 2019-20 School Year
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the named carrier to offer student accident insurance for the 2019-20 school year.

Rationale:

Purpose

To offer student accident insurance for the 2019-20 school year.

Considerations

In compliance with Ed Code 32220-32224, the District makes available insurance coverage for members of an athletic team (as defined by ED 32220(c)).  Student accident insurance and health insurance programs are additionally made available to other members of the student body.  Families subscribe directly for coverage and any claims are handled directly between the families and the company.  The District has no involvement other than making the plan available.  Service has been satisfactory.  Approximately 60 students participated in the plan in 2018-19, an increase of approximately 80% from 2017-18.  Overall, the benefits have remained the same in the past, with no rate increase in most cases.  The exhibit material includes a description of benefits.

Education Code

Ed Code 32220-32224

Previous Board Policy

May 9, 2018 (E.10)
June 28, 2017 (G.3)
April 27, 2016 (E.8)
April 22, 2015 (E.6)

 
Financial Impact:

There is no cost to the District. Participating families pay premiums directly to Myers-Stevens & Toohey & Co., Inc.

Minutes:

Approved by vote on consent agenda.

Attachments:
Student Accident Insurance Brochure 2019-20 (English)
Student Accident Insurance Brochure 2019-20 (Spanish)
Student Accident Insurance Rates 2019-20
E.8. Selection of the Student Representative to the Board of Education for 2019-20
Speaker:
Dr. Anna-Maria Guzman, Assistant Superintendent
Quick Summary / Abstract:

In accordance with Board Bylaws 9150, a student representative to the Board of Education is selected annually each spring to serve during the following school year.  For the 2019-2020 academic year, the student representative to the Board will be from Ridgway High School.

Rationale:

Purpose

In accordance with Board Bylaws 9150, a student representative to the Board of Education is selected annually each spring to serve during the following school year. During the months of March and April, recruitment of students interested in the position of student representative to the Board of Education for 2019-2020 took place at Ridgway High School.

Considerations

After reviewing the application and interviewing the candidate, the recommendation was made for Jazmin Moreno Arreola, a member of the Ridgway High School Class of 2020, to be selected as the Student Board representative for 2019-2020.

Since 1978, the District has had a high school student representative to the Board. Representation is based on a rotation schedule among the six high schools.  The current rotation is as follows:

RHS         2019-2020
EAHS       2020-2021
MHS         2021-2022
PHS         2022-2023
MCHS      2023-2024                                                                                                                        SRHS       2024-2025

Board Policy
Board Bylaw 9150

Education Code
Education Code 35012

Previous Board History
May 23, 2018 - Item E-10

 
Minutes:
Approved by vote on consent agenda.
Attachments:
Board Bylaws 9150
Interview questions for Student Board Rep 2019-20
Student Rep to Board 2019-20 - Statement
Timeline for Selection of Student Board Member
E.9. Approval of Classroom Safety Door Lock Hardware and installation Bid for Package #2 - Montgomery HS, Piner HS, Maria Carrillo HS, Biella ES, and Lehman ES
Speaker:
Rick Edson, Assistant Superintendent; Mike Braff, Director
Quick Summary / Abstract:

The Board will consider the award of the bid for the SRCS Classroom Safety Door Lock Hardware Replacement Package #1 projects. This project is funded through Measure I and L.  

Rationale:

Purpose

This project will provide classroom safety locks on all classroom doors at Montgomery HS, Piner HS, Maria Carrillo HS, Biella ES, and Lehman ES. The remaining sites will follow, in phases, until all classroom doors are equipped with this hardware. The new locks will have the ability to lock from either inside or outside of the classroom as a safety measure.

Considerations

As a core tenet of the Measure I and L Bond Programs, providing "Warm, Safe, and Dry" facilities was a top priority for both programs. As outlined in the Facilities Master Plan, classroom safety door locks were identified as need on the majority of our classroom doors.

In the spring of 2018, SRCS had a comprehensive door assessment and survey completed. With aging school district facilities, including classroom doors, all doors needed to be assessed to ensure new locks could be installed as well as the type/brand of lock that was suitable to facilitate this project.   

Bid Timeline

April  16, 2019: Notice Inviting Bids
April 16, 2019: Publication Date
April  23, 2019: Publication Date
April  30, 2019: Mandatory Bidders Conference (2 Contractors Participated)
May  09, 2019: Bids Due

Bid Results

On May 9 , 2019, SRCS received two (2) bids for this project. The low bidder was below the Engineers estimate of $450,000.00

Based on an analysis of the submitted bid documents, verification of California Contractor's license 'B' is current and active, PBK Architects hereby recommends that the Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents, with Opening Technologies for the sum of Four Hundred Twenty-Six Thousand Five Hundred Fifty-Three Dollars ($426,553.00).

Board Policy
3311

Previous Board History
October 10, 2018 (Item E-10): Approval of Hardware Package #1.This package included Brook Hill ES, Burbank ES, Elsie Allen HS, Herbert Slater MS & Abraham Lincoln ES. 


 
Financial Impact:

Measure I: $332,719.14

Measure L: $93,844.86 

Total: $426,563.00 

Minutes:
Approved by vote on consent agenda.
Attachments:
Phase 2 Lock Project attachments
E.10. Approval of Santa Rosa Middle School Title I Schoolwide Program Application
Speaker:
Steve Mizera, Assistant Superintendent
Quick Summary / Abstract:

Santa Rosa Middle School is requesting the School Board approve their application to become a Schoolwide Title I Program. 

Rationale:

Purpose

As a current Title I Targeted Assistance School, all Title I dollars must be spent exclusively on identified students. Due to the restrictions on how such funds can be spent, what items can be purchased, along with the fact that our identified Targeted Assistance students are spread throughout the school, the ability to use these dollars in an effective way is limited. The current effort to reclassify SRMS as a Schoolwide Title I Program and help ALL students by offering supports to struggling students and also elevating the entire school's academic program. 

Considerations

In terms of qualification for Schoolwide Title I Program status, 47% of students currently enrolled at SRMS are eligible for Free and Reduced Lunch (40% is the minimum to qualify for Title I Schoolwide Program. 

A school that operates a schoolwide program is able to take advantage of numerous benefits, including: 

  • Serving all students. A school operating a schoolwide program does not need to identify particular students as eligible to participate. 
  • A school operating a schoolwide program may consolidate federal, state, and local education funds to better address the needs of students in the school. 

Board Policy
AR 6171 Instruction - Title I Programs

Previous Board Reports
Board Report February 8, 2017, Item E-7
Board Report September 13, 2017, Item E-8
Board Report August 23, 2017, Item E-8

 
Financial Impact:

There is a potential positive impact to the General Fund. If approved, the school site will be able to utilize Title 1 dollars for more uses.  This flexibility may allow General Fund spending to be offset by Title 1.

For next year, Santa Rosa Middle School's preliminary allocation for 2019/20 is $55,450.29.  

The preliminary Title I school allocations for 2019/20 is $632,197.00 for Elementary and $891,470.00 for Secondary schools.

Final Budget amounts come out in October based on the Federal Budget timelines.
Minutes:
Approved by vote on consent agenda.
Attachments:
Santa Rosa Middle School Title I Schoolwide Application
E.11. Approval of Maria Carrillo High School Culinary Arts Field Trip to Participate in the Skills USA National Conference in Louisville, Kentucky, June 24-29, 2019
Speaker:
Dr. Anna-Maria Guzman, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider approval of the field trip for Maria Carrillo High School's Culinary Arts to travel to Louisville, Kentucky to participate in the Skills USA National Leadership and Skills Conference.

Rationale:

Purpose

The Board is being asked to approve the Field Trip Request Form for Maria Carrillo High School's Culinary Arts student to participate in the Skills USA National Leadership and Skills competition and conference in Louisville, Kentucky, June 24-29, 2019.

Considerations 

Skills USA is a Career Technical Student Organization that affords students in a Career Technical Education Program the opportunity to further develop their leadership and technical skills.

The student attending is enrolled in the MCHS Culinary Arts program who qualified to compete in the Skills USA National competition in baking.  As a requirement to participate in the baking competition, she must also attend the week long Skills USA conference. 

The modes of transportation for this trip include car and plane.  Attached is the Field Trip Request Form,  Out-of-State Field Trip or Excursion Waiver of Claims form and Section III Liability from RESIG, Proposal, and Agenda.

Board Policy
6153.1 School Sponsored Extended Field Trips

Education Code
EC Section 35330-35332 Article 13. Excursions and Field Trips [35330-35332]

Previous Board Activity
Item E-17 June 13, 2018

 
Financial Impact:

The total cost per student is $2200 (includes all meals, transportation, hotel, conference registration fees).  No sub cost for the teacher will be needed.  All student costs will be funded out of MCHS culinary funds.

Minutes:
Approved by vote on consent agenda.
Attachments:
MCHS Field Trip Request to SkillsUSA
MCHS SkillsUSA Proposal
Out-of-State Field Trip or Excursion Waiver of Claims, Section III Liability and Ed Code 35330
SkillsUSA Conference Agenda
E.12. AB1200 Public Disclosure of Salary Settlement Agreements with California School Employees’ Association Chapter #75, Santa Rosa Teachers Association, Supervisory, Confidential, and Scheduled Management
Speaker:
Rick Edson, Assistant Superintendent; Joel Dontos, Executive Director
Quick Summary / Abstract:

Board of Trustees will consider approving the AB1200 Public Disclosure Salary Settlement Agreement documents for 1.) California School Employees’ Association Chapter #75, and 2.) Santa Rosa Teachers Association, Supervisory, Confidential, and Scheduled Management.

Rationale:

Purpose

In order to ensure that the public is aware of the known costs associated with a collective bargaining agreement, Assembly Bill (AB) 1200 require local educational agencies to publicly disclose the provisions of the collective bargaining agreements. This provision is applicable to both single year agreements and multiyear agreements where the contract has been reopened to determine compensation adjustments in a subsequent year(s).

Considerations

These AB1200 Public Disclosure Documents provide the impacts of the major provisions included in the agreements with the following groups for the current and two subsequent years:

  • California School Employees Association Chapter No. 75 (CSEA 75 18-19 #3 TA): Attachment 1

  • Santa Rosa Teachers Association (SRTA 18-19 #6 TA): Attachment 2

  • Supervisory, Confidential, and Scheduled Management for this current year as well as two future years: Attachment 2

Board Policy
BP 3460

Previous Board History

April 24, 2019 E.7.  Approval of Two-Year Tentative Agreement Between Santa Rosa City Schools and Santa Rosa Teachers Association effective July 1, 2019, through June 30, 2021

April 24, 2019 E.8.  Approval of Salary Increase and District Contribution to Health and Dental Benefits for Confidential, Scheduled Management, and Supervisory Employee Groups Effective July 1, 2019 to June 30, 2021

 
Minutes:
Approved by vote on consent agenda.
Attachments:
1. AB1200 Public Disclosure of Salary Settlement with CSEA 75
2. AB1200 Public Disclosure of Salary Settlement with SRTA, Supervisory, Confidential, and Scheduled Management
F. DISCUSSION / ACTION ITEMS
F.1. (Action) Resolution In Support of Santa Rosa French American Charter School and Cesar Chavez Language Academy
Quick Summary / Abstract:

The Board will consider approval of Resolution No. 2918-19-059 in support of Santa Rosa French American Charter School and Cesar Chavez Language Academy.  

Rationale:

Purpose

Santa Rosa City Schools has two very successful dual immersion language and culture schools.  The Santa Rosa French American Charter School (SRFACS) and the Cesar Chavez Language Academy (CCLA) have grown into schools that serve students and families seeking second and third language acquisition during the school day. Both schools offer not only language acquisition but also cultural awareness and education. This resolution is brought forward to the Board of Education to support our dual immersion programs and the change of procedural requirements for visiting teachers. 

Consideration

Providing a quality dual immersion program requires partnerships.  SRFACS partners with the French Government to provide teachers steeped in the language and culture of France.  The California Department of Education (CDE) partners with the Mexican Consulate to assist in providing teachers with Spanish and Latin/Spanish cultural fluency.  CCLA and SRCS in turn partner with the CDE.  The purpose of the visiting teachers is to teach in French and Spanish and not in English.  The CDE requires these teachers to pass a California Basic Education Skills Test (CBEST) in mathematics, reading and writing.  Our visiting teachers have had difficulty in passing the reading and writing portions of the CBEST.  They are hired for their French or Spanish language not their English skills, therefore the requirement to pass the CBEST is not practical for our visiting teachers.

SRCS will be working together with the French Consulate and the CDE to push for changes in the statute regarding the CBEST.  This resolution supports the need for a realistic remedy for visiting teachers who are hired for our dual immersion schools to teach in French and Spanish.

 
Recommended Motion:

Approve Resolution No. 2918-19-059 in support of Santa Rosa French American Charter School and Cesar Chavez Language Academy.  

Actions:
Motion
Approve Resolution No. 2918-19-059 in support of Santa Rosa French American Charter School and Cesar Chavez Language Academy.  Passed with a motion by Alegria De La Cruz and a second by Laurie Fong.
Vote:
Yes Alegria De La Cruz.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Stephanie Manieri.
Yes Jill McCormick.
Yes Omar Medina.
Yes Ed Sheffield.
Attachments:
Resolution
F.2. (Discussion) Preview of the First Draft 2019-2020 LCAP
Speaker:
Dr. Anna-Maria Guzman and Steve Mizera
Quick Summary / Abstract:

The Local Control Funding Formula (LCFF) is hallmark legislation that fundamentally changed how all school districts in the state are funded, how results are measured, and services and supports are provided to allow access for all students to succeed at the highest levels. (Education Code section 52060 and 52066). The LCFF identifies eight state priorities that school district must address in their Local Control Accountability Plan (LCAP). At this board meeting, a draft will be reviewed by the Board in preparation for the Public Hearing on June 12, 2019 with final approval on June 26, 2019.

Rationale:

Purpose

The LCAP is a three-year plan that describes the goals, actions, services, and expenditures to support positive student outcomes that address state and local priorities. The LCAP is intended to capture the level and type of information focused on strategic goals, the progression of outcomes, and services and related expenditures based on local need. The LCAP is a spending plan aligned with the goals, actions, and services, and generates focus, purpose, and motivation to support the plan’s implementation.

Considerations

The State of California recognizes the need to provide more resources for all students and in particular even greater resources for English Learners, Foster Youth, and Low-Income students. With greater resources for students in general and additional resources for struggling students, learning will be impacted positively throughout the district.


The LCAP metrics and Thought Exchange/Youthtruth survey results were shared with the District Advisory Committee, (DAC), District English Language Advisory Committee (DELAC), and Stakeholders Unity Network (SUN) on 5/29. These groups provided feedback on the different actions and services under the two LCAP goals. They were also provided data on how we are meeting our goals. Both unions, SRTA and CSEA, will have an opportunity for consultation on the LCAP prior to the Public Hearing.

Thought Exchange Survey and Youth Truth results from parents, staff, and students highlighted some of the areas below:

-Additional Counseling Support to support the trauma from the fires

-Implementation of the California Standards (a-g)

-Strong foundations for College and Career Readiness

-Increase engagement and access to CTE/VAPA and athletics

-Increase engagement and inclusion of all students

-Support for staffing and retention

-Increase resources to facilities


Some Data Highlights: 

Elementary Indicator

2017-2018

Comparison 2017-2018

Increase the EL reclassification rate by 5% across grade spans K-3, 4-6

21.2%

-11.95%*

Increase the number of students that become English proficient by 1% as indicated by CELDT scores N/A statements for API, AP, EAP, CTE, and College and Career ready courses

36.2%

3.32%

Increase DIBELS scores by 5% at grades 3, 4, 5, 6

53.9%

4.43%

Gr3: Increase DIBELS scores by 5% at grades 3, 4, 5, 6

52.6%

-2.99%

Gr4: Increase DIBELS scores by 5% at grades 3, 4, 5, 6

54.2%

10.72%

Gr5: Increase DIBELS scores by 5% at grades 3, 4, 5, 6

46.8%

8.28%

Gr6: Increase DIBELS scores by 5% at grades 3, 4, 5, 6

61.8%

1.04%

*We have reclassified over a 1,000 students the last two years 

Secondary Indicator

2017-2018

Comparison 2017-2018

Latino: Increase Latino students passage (score of 3, 4, or 5) of AP exams by 5%

68.34%

11.1%

UPC: (EL, Foster Youth, and Low Income) students passage (score of 3, 4, or 5) of AP exams by 5%

67.20%

25.2%

Increase in the passage (score of 3, 4, or 5) of AP exams for all students by 3%

75.32%

5.2%

Secondary Indicator

2017-2018

Comparison 2017-2018

Latino: Increase Latino students A-G course completion by 2.5%

21.21%

5.2%

UPC:(EL, Foster Youth, and Low Income)
 students A-G course completion by 2.5%

16.28%

0.4%

Increase in students A-G course completion for all students by 3%

31.61%

1.8%

Increase the number of EL students enrolled in A-G courses by 5%

84.12%

18.9%



Additions to LCAP

Smaller class sizes to support California Standards (a-g) in Math, Science, and English

Social and Emotional Support

College and Career Extended Hours

Summer Boost program  Math

Summer PD options to support California Standards (BAWP, ALPS, MATH, CCD: teachers teaching teachers)

 Reductions to LCAP

35% Reduction in Consulting Contracts

More services paid through Title Funding

4 Retirement and resignation positions will not be filled

 Unfilled vacancies were closed

Board Policy
BP 0460

Education Code
ED Code 52060

Previous Board History
May 23, 2018
June 13, 2018
June 27, 2018




 
Financial Impact:

LCAP Allocations

Elementary Allocation:

$7,170,795

Secondary Allocation:

$9,206,003



Final dollar amounts of services including reductions will be provided at the June 12th Board Meeting.

Minutes:
Staff presented a draft of the 2019-20 LCAP in preparation for the Public Hearing on June 12, 2019 with final approval on June 26, 2019.
Attachments:
1) LCAP Executive Summary - Elementary
2) LCAP Executive Summary - Secondary
LCAP Elementary
LCAP Secondary
F.3. (Discussion) Department of Justice Tobacco Grant Update
Speaker:
Steve Mizera
Quick Summary / Abstract:

The Board will be updated on the California Department of Justice Tobacco Grant which was awarded on December 22, 2018, with an amount of $1,375,368. This three-year grant will provide funding for tobacco use prevention, intervention and education to promote a healthier California by reducing illegal sales and marketing of cigarettes and tobacco products including vaping to minors.

Rationale:

Purpose

The Student and Family Engagement presents you with the grant plans for year two and three. This grant provides prevention and early intervention for youth and provide support for local agencies to enforce tobacco-related statutes and ordinances, including the illegal sale of tobacco products, which include vape products to minors. Grant’s goals, objectives and use of the awarded funding will be presented.

Considerations

Grant monies awarded would be used to provide prevention and intervention educational programs for our K-12 youths.   After surveying our educational stakeholders, these programs would be developed and implemented by a Tobacco Grant Coordinator, in cooperation with a specially assigned SRO/SRPD educator, to provide universal strategies including age/grade appropriate classroom curriculum designed to prevent our youth from smoking and vaping.

Students experiencing behavior, academic and attendance challenges are more likely to engage in risky behaviors such as smoking or drug use.  Mental health, counseling services, and restorative practices would be key components in prevention, early intervention, and in providing intensive supports for our youths. These services are of great importance since Sonoma County has had to drastically reduce suicide prevention as well as drug and alcohol intervention and rehabilitation resources.

Grants and funding are subject to performance compliance reviews in the form of Site Visits, surveys, interviews with recipients, contractors and other stakeholders, and review of grant reports, progress reports, citations issued, adjudicatory records, inspection data, and other writings.

Specifically, we will be able to demonstrate data lowering expulsions, suspensions, and incidents involving the use of these substances and devices especially as we partner with Sonoma County Health, to develop a strong program that will educate students, families, and the school community to promote better life choices.

Previous Board History
E-8 February 13, 2019
E-8 September 26, 2018

Board Policy
Board Policy 5131.62

Education Code
104420 Health and Safety Code

 
Financial Impact:

No general fund dollars are required for the grant. There is no in-kind funding required.

Minutes:
Staff presented an update on the California Department of Justice Tobacco Grant which was awarded on December 22, 2018.
Attachments:
5/3/19 Budget Revision
5/3/19 Grant Budget Revision
5/3/19 Memo Explaining Budget Changes
Original Grant Proposal
Tobacco Grant Presentation ppt
Tobacco Grant Signed MOU
F.4. (Discussion) Progress on Certificate Specialists for the California Standards (a-g) Graduation Requirements
Quick Summary / Abstract:

The Board of Education will receive an update on the progress of the Specialists Certificate.

Rationale:

Purpose

The Board of Education will be presented with an update on the progress on the Certificate Specialists that was a part of the policy change in 2018 of the California Standards (a-g) Graduation Requirements.

To ensure all Santa Rosa City School student are provided with equitable access to educational programs that are Common Core State Standards aligned.

Consideration

In March of 2018 as an addition to the new graduation requirements, Superintendent Dr. Kitamura discussed the creation of a Specialists Certificate: A Specialist Certification is a pathway to a college and career future that integrates a-g courses, college courses, work based learning, and linked learning specialty areas.  Completion of this pathway leads to meeting most of the a-g requirements, graduation from high school, and earning Specialist Certification in a key industry sector.

In the Fall of 2018, a committee of educators, industry partners, and our student board representative began to meet. They traveled to the San Jose Career Technical Education School.  One of our industry partners suggested we work with an outside facilitator to assist with a Design Thinking Model.

Corrina Hui was hired from Design School X with financial support from the Career Technical Education Foundation of Sonoma County.  

The committee has met three times since February moving through the Design Process.

There are five basic parts of Design Thinking: Empathize, Define, Ideate, Prototype, and Test. Each of these five skills will help you to become a better blogger, writer, and thinker.

Empathize: you focus on human values and how humans react and respond to things in their lives. you then engage with the person you are observing and get a feel for them personally and then you immerse yourself into how they are feeling. The goal of empathizing is to see things with “fresh eyes” so you can learn what your readers need and build empathy for what is important to them.

Define: Building off of what you learned when empathizing you use your finding from learning about what your readers want and make those into “needs and insights”. You focus on the issue without dramatizing the situation. You should develop a deep understanding of what your users want and create your own point of view (POV) on the situation. A good POV is one that focuses and frames the problem, captures the heart and mind of people, inspires and provides references.

Ideate: Ideate is a little bit different from the two parts of the design thinking listed above. You want to make “radical design alternatives” meaning that you want to put the things you have learned into a dramatized state. Bringing diversity and many ideas to the table with Ideate will make the next step of prototyping so much easier. DON’T just go for the obvious solutions and the “easy fixes”, widen your horizons and drive past them.

Prototype: A prototype can be anything that takes a physical form. The prototype is the most useful and influential when people can interact with them and experience things using them. Your prototype should contain all of the aspects of design thinking listed above.

Test: Testing is the chance to get feedback on your solutions and make changes and continue to learn new things about your readers. The simplest of all of the Design Thinking steps. To test and refine your POV but it is not always negative it can also be positive and show you that all of the information and digging you did means that you learned something and executed your idea process well.

At this time we are in the Define phase and moving towards Ideation. 

The last two meetings in May the committee has had the opportunity to hear from students from Santa Rosa High School and also visit Elsie Allen and Maria Carillo High School where students were interviewed and given the opportunity to share their goals, challenges, needs and messages they have received about their potential and their post secondary futures.

The committee will continue to work in the Fall of 2019 with course proposals and ideas presented to the board in November 2019.

Board Policy
BP 6146.1 Graduation Requirements

Education Code
Ed Code 51228

Previous Board History
March 28

 
Financial Impact:

The cost of facilitation for the Specialist Certificate committee by Corinna Hui was $2500 and paid for by the CTE Foundation. The additional cost is being covered by CTE grants.

Minutes:

Staff presented an update on the progress of the Specialists Certificate that was a part of the policy change in 2018 of the California Standards (a-g) graduation requirements.  This is a link to the presentation that allows playback of the video.  A pdf of the presentation was added to the board report on May 28,2019.  
Specialists Certificate Presentation



Attachments:
Board Presentation
KnowMe Activity
F.5. (Action) Resolution of the Board of Education of Santa Rosa City Schools Conveying Property and Easements to the City of Santa Rosa for Public Purposes and Approving Related Acquisition Agreement
Speaker:
Rick Edson, Assistant Superintendent
Quick Summary / Abstract:

The Board will consider a resolution to Convey Property and Easements to the City of Santa Rosa for public road purposes. The property to be conveyed is part of the Piner High School Campus at 1700 Fulton Road, Santa Rosa, CA. 

Rationale:

Purpose

As part of the City of Santa Rosa's Fulton Road widening project, the City has made a proposal to acquire a portion of land at the front of the Piner High campus. The project includes moving the bus turn-out, moving sidewalks back, and constructing a median and cross-walk to alleviate traffic issues. This resolution will authorize the conveyance of the property listed to the City of Santa Rosa for public road purposes.

Considerations

Education Code section 17556 authorizes the District's Board to convey property and easements to the City for public road purposes. 

On April 10, 2019, in accordance with the procedures set forth in Education Code section 17556 et seq., the Board passed Resolution 2018/19-051 declaring its intent to convey property and easements to the City of Santa Rosa. 

To effectuate the conveyance, the Board must hold a public hearing at least ten days after passing the initial resolution of intent. Within 60 days from the date of the hearing, the Board may adopt a secondary resolution to convey the property and easements. 

On April 24, 2019, in accordance with procedures set forth in Education Code section 17556 et seq., the Board held a Public Hearing regarding the conveyance of property and easements to the City of Santa Rosa. 

At this time, District staff is presenting Resolution No. 2018/19-060, Acquisition Agreement, and Deeds to complete the conveyance of the property located at 1700 Fulton Road. 

Education Code
EC 17557

Previous Board History

April 24, 2019 (Item F7): Public Hearing Regarding Conveyance of Property and Easements to City of Santa Rosa for Public Road Purposes

April 10, 2019 (Item F4): Intent to convey property for public interest

 
Financial Impact:

SRCS will receive $303,000 for the portion of land that the City is acquiring.

Recommended Motion:

Approve Resolution No. 2018/19-060 to convey property and easements to the City of Santa Rosa and the acquisition agreement.

Actions:
Motion

Approve Resolution No. 2018/19-060 to convey property and easements to the City of Santa Rosa and the acquisition agreement. Passed with a motion by Alegria De La Cruz and a second by Omar Medina.

Vote:
Yes Alegria De La Cruz.
Yes Laurie Fong.
Yes Jenni Klose.
Yes Stephanie Manieri.
Yes Jill McCormick.
Yes Omar Medina.
Yes Ed Sheffield.
Attachments:
1. Resolution - Fulton Road Widening Project
2. Exhibit A - Fulton Road Widening Project
3. Exhibit B - Acquisition Agreement
F.6. (Discussion) Governor's May Revision Update
Speaker:
Rick Edson, Assistant Superintendent; Joel Dontos, Executive Director
Quick Summary / Abstract:

The Board will receive information regarding the Governor's May Revise for the 2019-20 California State Budget and the potential impacts to Santa Rosa City Schools.

Rationale:

Purpose

By May each year, the Governor of California is required to publicly present any revisions to proposed State budget for the fiscal year that begins on July 1. Although the State budget does not become official until it is agreed upon by the Legislature and signed by the Governor, the Governor's January proposal and the May Revision provide guidance for Santa Rosa City Schools' 2019-20 budget. The 2019-20 Budget for Santa Rosa City Schools will be presented to the Board in June. 

Consideration

Staff has been reviewing the Governor's May Revision and will also attend School Services of California's May Revision Workshop on May 21, 2019 to gather additional information. Staff will present information from the May Revision that will impact SRCS' budget. 

 
Minutes:

Staff presented information regarding the Governor's May Revise for the 2019-20 California State Budget and the potential impacts to Santa Rosa City Schools.  A copy of the presentation was added to the board report on May 24, 2019.  

Attachments:
Board Presentation
G. INFORMATION ITEMS
Quick Summary / Abstract:

These items are presented for informational purposes only.

G.1. Educational Acronyms and AbbreviationsWas edited within 72 hours of the Meeting
Quick Summary / Abstract:

Attached for reference is a list of educational acronyms and abbreviations.

Attachments:
Acronyms and Abbreviations
G.2. Sonoma County Office of Education (SCOE) School Visitation Quarterly Report
Speaker:
Stacy Spector, Assistant Superintendent
Quick Summary / Abstract:

Attached for information is the Sonoma County Office of Education School Visitation report for the third quarterly report for the 2018-2019 fiscal year as required by Education Code 1240(c)(2)(G) pursuant to the Williams Settlement.

Rationale:

The Sonoma County Superintendent's April 2019 report presents that there were no visits or reviews conducted this quarter for the following schools: Piner High, Elsie Allen High, Lawrence Cook Middle, Abraham Lincoln Elementary, Steele Lane Elementary, Hilliard Comstock Middle, James Monroe Elementary, Brook Hill Elementary and Albert F. Biella Elementary School.

 
Attachments:
SCOE Quarterly Report
H. ADJOURNMENT
Minutes:

 The meeting was adjourned at 10:40 p.m.

5/22/2019 4:00:00 PM ( Original )
PresentAlegria De La Cruz
PresentLaurie Fong
PresentJenni Klose
PresentStephanie Manieri
PresentJill McCormick
AbsentOmar Medina
PresentEd Sheffield
5/22/2019 6:00:00 PM
PresentOmar Medina

The resubmit was successful.