Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6)).

The Board will consider approval of Resolution 2019/20-36 Recognizing February 3-7, 2020 as Week of the School Counselor.

Purpose 

National School Counseling Week, sponsored by the American School Counselor Association (ASCA), will be celebrated from Feb. 3-7, 2020, to focus public attention on the unique contribution of professional school counselors within U.S. school systems and how students are different as a result of what school counselors do. National School Counseling Week highlights the tremendous impact school counselors can have in helping students achieve school success and plan for a career.

Consideration 

Santa Rosa City Schools is fortunate to have a strong base of School Counselors. In addtion to our school counselors at all our Middle and High Schools, SRCS, through LCAP funding under Goal 2, the Santa Rosa School Board has recognized the need for additional support in the area of Elementary Counselors, College and Career Counselors and our Support Our Language Learners (SOLL Counselors). Together their positive impact on the lives of students and staff has been tremendous. 

Previous Board History
January 23, 2019 (Item F.1)

Approve Resolution 2019/20-036 recognizing February 3-7, 2020 as Week of the School Counselor.

The Board will consider approval of Resolution 2019/20-34 Supporting Healthy Communities Through Safe Routes To School Programs.  

Purpose

Santa Rosa City Schools acknowledges the epidemic of growing obesity and is committed to support policy, programs and messaging around preventative measures.  

Consideration

Safe Routes to School is an initiative that works to make it safe, convenient and fun for children to walk and bicycle to and from schools.  The goal is to get more children walking and biking to school, improve kids' safety and increase health and physical activity.

As the stats bear out, kids today have become less active, less independent, and less healthy. In 1969, nearly 50 percent of all children in the United States (and nearly 90 percent of those within a mile of school) walked or bicycled to school. Today, that number has plummeted to fewer than 15 percent. During the morning commute, driving to school represents 10-14 percent of traffic on the road.

Studies show that Safe Routes to School programs are effective at increasing rates of bicycling and walking to school and decreasing injuries.

Concerned by the long-term health and traffic consequences of this trend, in 2005 Congress approved funding for implementation of Safe Routes to School programs in all 50 states and the District of Columbia. Though there have been policy shifts, Safe Routes to School is still eligible for funding under the current federal transportation bill. Communities use funds to construct new bicycle lanes, pathways, and sidewalks, and launch Safe Routes to School education, promotion, and enforcement campaigns.

At the local level, Safe Routes to School practitioners run education and encouragement programs with families and schools and push for strong municipal and district policies to support safe walking and bicycling.  The most successful Safe Routes to School programs incorporate the Six E’s: evaluation, education, encouragement, engineering, enforcement, and equity. At the regional and state level, Safe Routes to School practitioners work to find new funding and ensure proper spending of existing funding for Safe Routes to School.  And at the federal level, the Safe Routes Partnership and its allies maintain a steady voice for policy and funding support and provide a source of expert help, ideas, and resources for leaders at all levels.

Approve Resolution 2019/20-34 Supporting Healthy Communities Through Safe Routes To School Programs.

The Board will consider approval of Resolution No. 2019/20-33 of Support for California Complete Count and 2020 Census.  

Participation in the United States Census, which is mandated by the U.S. Constitution, enumerates every person residing in the country regardless of citizenship status, and is fundamental to a fair and representative democracy.

According to the California Community Foundation 2017 Census Landscape Scan, the 1990 Census was one of the most inaccurate in U.S. history, and according to the California Legislative Analyst’s Office, under counting likely cost California one seat in the U.S. House of Representatives and at least $2 billion in federal funds.

State and local governments, including individual school districts, lose out on a projected $1,950 dollars per year for each Sonoma County resident who is not counted in the census, which is equivalent to a loss of $19,500 per uncounted resident.

California has diverse demographics which make it more difficult to count the population than most states and Sonoma County has a more challenging population to count due to displacement from fires. Therefore, Santa Rosa City Schools is committed to proactively educating students and their families about the importance and safety of completing the census to increase available funding for their child’s school, the community and for health care.

Approve Resolution 2019/20-33 of Support for California Complete Count and 2020 Census.

The Board of Education will be presented with an update on engaging with our students through student’s voice, specifically the work with Corrina Hui and the students' from Ridgway High School.

Purpose

This work is to ensure all Santa Rosa City School students are provided with equitable access to educational programs that are Common Core State Standards-aligned.
 

Consideration

The Board will be presented with a video that captures the work Ridgway students have been engaged with over the course of the last six months. This work highlights our mission: SRCS ensures equitable access to a transformative educational experience grounded in the assets of our students, staff, and community. We nurture the whole student in an engaging, challenging, and safe environment. We recognize and value each student's individuality and our community's cultural wealth.

Background

In May of 2019, Corrina Hui and Anna Guzman presented the work with the specialist's certificate committee. Through that work, our students' voice was utilized and amplified as a way to engage with the new graduation requirements. At that presentation, we committed to continue to listen to student voices as the approach to further refine our strategy to the new MVP. One prototype that emerged and implemented was the Youth Design Crew at Ridgway. 

Youth Design Crew (YDC) represents a group of students from our continuation high school, Ridgway. These students are primarily seniors in their last few months of high school. Each Ridgway teacher was able to nominate students for this project. Twenty students initially began the experience, with six who remain today. Their stories are highlighted through this presentation.

YDC participated in a series of meetings and workshops that were filmed over the course of six months that included the Ridgway Staff, the Certificate Specialists Committee, Los Cien, and the North Coast School of Education.

Learnings

It was essential to utilize student voice when discussing our approach to Math and the new graduation requirements; this work highlighted that our current reality of SRCS does not meet the needs of all students. 

How might we as a district?

1. Hear and acknowledge our students have experienced their needs, not being met, and have ideas on how these needs might be addressed. 
2. Understand our students' personal stories to humanize the 16,000 students- they represent such as; immigrants, first-generation children of immigrants, "English Learners," children who were in the foster system, those whom experienced homelessness, students with unmet mental health needs, teen parents, the first to graduate high school in their family, laborers in the grape fields, waitresses, business owners and students who have dreams and aspirations to make a difference in the world they live in.
3. Understand that the statistic of 16,000 students in Santa Rosa City Schools is complex, diverse, and composed of unique individuals (who are capable and hard-working, who have high hopes, visions, and goals for themselves, want to learn, and have the potential to be great, etc…)
4. Empathize with students' experiences that reflect educators viewing students from a deficit lens.
5. Check assumptions and biases about students who have been pushed to the margins.

Questions to reflect upon

Knowing what we know about how our students are doing:

 1. How do we support students to embrace their identities and claim their own agency?

 2. How do we, as a system, develop and care for the whole person?

 3. How do we provide coherent and relevant professional development to support and educate our        students?

 4. How do we provide learning environments that are conducive to teaching and learning?

 5. How do we remove barriers and create structures that provide opportunities for further personal and academic success for all students?

 6. How do we engage with the broader community to provide resources for our students?

 7. How do we engage with our legislation to support adequate funding in educating the students of today?

Board Policy
BP 6146.1 Graduation Requirements

Education Code
Ed Code 51228

The monies to support this work have been supplemented by the LCAP and CTE grant funding.

The Board will hear an update on the work of the merger team at CCLA and Cook Middle School.

Purpose

The Board will have an opportunity to hear an update on the merger committee, ideas for curricular gateways, facilities upgrades, and possible school configurations.

Considerations

In 2013 Cesar Chavez Language Academy opened with four classes and sixty students at the Comstock Campus. Each year a grade level is added; currently, they are a K-6 and will be adding seventh grade next year.

In the Spring of 2018, the Santa Rosa City School Board voted to move CCLA from the Comstock Campus to the Lawrence Cook Campus as they had outgrown the Comstock Campus.

In the Spring of 2018, a merger team was formed.

Merger Team 

A merger committee was created with representatives from each site that included parents, teachers, support staff, administrators, and community members. The purpose of the merger group was to work on creating opportunities for cohabitation and co-create learning opportunities, K-8. The work has been successful in creating a very cohesive team. In December, they held a forum for the community to highlight their work thus far.

Curriculum

Keeping the end in mind, students from CCLA and Cook will have the opportunity to have a total K-12 experience. We are beginning to engage with the Elise Allen High School Leadership team to create potential Curricular Gateways to support: International Business, Ethnic Studies, World Arts, Entertainment and Media through CTE funding that will support the Dual Immersion Model. For the K-8 structure, the three gateways( pathways) that are being proposed are Dual Immersion, World Language, and English Only to support the students who have been in the CCLA system and also students who choose to be part of the campus.

Configuration of the School

The work of the merger team has shown a significant commitment to the blending of the two schools. The Board will need to provide direction to two options: 

• Combine the two schools under a K-8 charter which would necessitate the Board of Education  to close Lawrence Cook Middle School. Additionally, a charter renewal would need to take place to take into consideration, priority for neighborhood students and existing Lawrence Cook Middle School Programs.
• The incoming 7th grade students at  CCLA  is projected at 32 students. Therefore keeping the two schools as is but utilize the opportunity for cohabitation of the facilities, create learning opportunities within the two schools and keep the funding sources separate.

Next Steps

• Board action on configuration of school 
• Staffing needs  
• Articulating with Elsie Allen
• Summer Facility upgrades
• Marketing
• Dependent on board direction regarding the possible closure of Lawerence Cook Middle School then a possible board policy change regarding the naming of a facility will take place
  

Previous Board History
January 23, 2019 F2

The Board will consider approval to execute PG&E On-Bill Financing Contract for District-Wide Energy Projects. This will provide the funding to complete the remainder of the sites identified for energy conservation and were not part of the Proposition 39 - California Clean Energy Jobs Act K-12 Program.  

Board Policy
BP 3511

Previous Board History
June 12, 2019 (E.11): Approval of Syserco, Inc. to implement and manage the Proposition 39 Energy efficiency Program Projects 

100% of approved OBF-funding shall be offset by annual energy-reduction cost savings that are realized by the District as a result of the implementation of the Scope of Work.

This is an update to the existing  Board Policy on 504s and the identification of students with disabilities. This update reflects recent changes in Education Code that requires students with disabilities to be specifically monitored in the Local Control and Accountability Plan (LCAP).

Purpose

In accordance with State Education Code and Federal Statues, students must be regularly monitored for signs of a Learning Disability. The current Santa Rosa City Schools Board Policy provides for this and outlines structures and systems that are currently in place.  This amendment to the Board Policy adds language that is now required by the State. Specifically, students with disabilities must be monitored through the LCAP. This amendment adds that language.

Considerations

Students with disabilities are currently identified in SRCS through processes outlined in the Individuals with Disabilities Education Act (IDEA) or the Section 504 of the Federal Rehabilitation Act. Board Policy 6164.6 outlines those mechanisms. Through recent California State Education Code revisions, the funding process for students under the Local Control Funding Formula (LCFF) requires school districts to outline the support that are providing to students as it uses these earmarked funds. This is the LCAP process.

Students with Disabilities (SWD) is one of the specifically identified "subgroups" that is monitored by the California School Dashboard, the recent method of public identification for public school accountability. This policy amendment adds language that requires SRCS to monitor that sub group directly in the LCAP each year as it reports its plan, metrics for evaluation and funding for this subgroup.  SRCS already meets this requirement in all of it's reporting by breaking down many of the accountability metrics with subgroup information.

BP 6164.6 was last revised in June of 2017. In addition to the LCAP language, there are Education Code references that reflect these statute changes and further references.  

Student And Family Services is working on an update 504 handbook and will bring changes in the Administrative Regulations for students with disabilities to the Board for future information.

Previous Board Action
June 14, 2017  F10

Education Code
§ 52052 Numerically significant student subgroups
§ 52060-52077 Local control and accountability plan
§ 56043 Special education, timelines
§ 56031 Assessment; development of IEP; parental notifications, consent

There is no impact to the General Fund.

Motion to approve revised Board Policy 6164.6 and waive second reading.  

The Board will consider approval of revised Board Policy 4033 Lactation Accommodation.

As of January 1, 2020, State Law requires the District to provide mandated policy changes regarding lactation accommodations with specified components, as provided by State Law Labor Code 1030-1034, Senate Bill No. 142 and Fair Labor Standards Act (FLSA).  The CSBA sample aligns with the District's intent in provide lactation rooms at each site and the district office to implement written policies.

Labor Code
Labor Code 1030-1034

Senate Bill
SB 142 

Previous Board History
4/19/17 C.5

Motion to approve revised Board Policy 4033 and waive second reading.

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

Approved by vote on consent agenda.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period January 1, 2020, through January 10, 2020, for a total of $2,838,040.04. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

Warrants (Current): January 1, 2020, through January 10, 2020= $2,838,040.04
Warrants (Total 19/20 Fiscal Year): July 1, 2019, through January 10, 2020 = $46,450,962,46

Approved by vote on consent agenda.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since January 9, 2020 = $28,125.00.
District-wide donations year to date = $178,756.45.

Approved by vote on consent agenda.

 The Board will consider approval of the contracts submitted.

Staff is submitting contracts on behalf of schools and departments for specified services to be performed by individuals, contractors or consulting firms.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $473,824.00

The Board will consider approving the Santa Rosa City Schools 2020-2021 Instructional Calendar which includes 180 instructional days, 3 non-instructional days, and 2 certificated professional development days for a total of 185 workdays.

Purpose

The purpose of this agenda item is to approve the SRCS 2020-2021 Instructional Calendar.

Considerations

This is the initial Board activity on the SRCS 2020-2021 Instructional Calendar presented herein.  The 2020-2021 Instructional Calendar was ratified with an 82% vote by Santa Rosa Teachers Association on January 17, 2020.  SRTA and CSEA 75 were consulted and involved in the development process of the 2020-2021 Instructional Calendar.

On December 10, 2019 a committee comprised of CSEA and SRTA representatives as well as site and district administrators met for an entire day to develop consensus to recommend an instructional calendar that took into account a priority on access and opportunity for student learning, time needed for professional learning, the needs and expectations of community partners and stakeholders such as SRJC and the Sonoma Fair, and the current and on-going reality of events such as PGE PSPS days and potential school closures. 

After the initial draft was made public, additional consulting between CSEA, SRTA, members of Cabinet , as well as even more input from representative stakeholders, the final calendar is now revised and submitted.

Board Policy
BP 4143

Previous Board History
April 24, 2019, E.6

In preparation for potential Reduction in Force (RIF), the Board will consider adoption of Resolution 2019/20-026 to apply specific skipping criteria to deviate from terminating certificated employees in order of seniority date.

Purpose

In determining the order of termination, the governing board may establish criteria based on the needs of the District and the students in accordance with Education Code section 44955 (d).  This is known as “skipping.”

Considerations

The Board and District must retain staff with the required credentialing and authorizations to serve the students of the District.  For example, using Bilingual, Cross Cultural, Language and Academic Development (BCLAD)  Authorization as “skipping” criteria would allow less senior certificated employees who have the certification to be “skipped” and a more senior employee who does not have a BCLAD Authorization to be noticed for possible termination.  The “skipping” criteria are established based on retaining certificated employees who possess specific certification and credentials that are crucial to the needs of the District and our students.  

The 2020-2021 skipping criteria has remained relatively unchanged from the 2018-2019 RIF process: skipping certifications in high need content areas and programs such as math, science, and special education. The criteria also skipped CLAD and BLCAD certified teachers and those who taught in dual immersion programs at CCLA and SRFAC.

The 2020-2021 skipping criteria language has been adjusted slightly to clarify that certifications are for BCLAD only (as a CLAD or its equivalent is the base for all teachers), specific types of science credentialing, and for all teachers at either CCLA or SRFAC to be skipped due to the unique needs of staff certification, curriculum and training needs as dual immersion schools.

The skipping criteria revisions (a comparison of last year's criteria to this year's version and a rationale for the change in language to make the criteria more specific and more clear) were shared with SRTA and they consulted, specifically acknowledging their understanding of the rationale for the criteria regarding staff potentially impacted at CCLA and SRFAC.

In addition to being in accordance with Education Code and Board Policy, the identification of such criteria supports the retention of qualified staff representative of our Strategic Plan, Local Control Accountability Plan (LCAP) Goals and Theory of Action (TOA).

Board Policy
BP 4111
BP 4117.3

Education Code
Section 44955 (d)

Previous Board History
1/23/19 E.11 & E.12 Skipping and Tie Breaking Criteria

In preparation for potential Reduction in Force (RIF), the Board will consider approval of Resolution 2019/20-027 to adopt seniority date tie-breaking criteria for establishing an order of termination for employees who first rendered paid probationary service to the District on the same date and to comply with the requirements of Education Code section 44955.

Purpose

When establishing a seniority list, there will be certificated employees with the same seniority date which is described as the first day of paid service in a probationary status.  In determining the order of termination, should a reduction in workforce become necessary, the Governing Board may establish criteria based on the needs of the District and the students in accordance with Education Code section 44955.  The listing presented herein has been modified from the order established in 2018-2019.

Considerations

The Board and District must retain staff with the required credentialing, authorizations and experience to serve the students of the District.

In addition to meeting the requirements of Education Code and Board Policy, establishing seniority criteria in alignment with the Strategic Plan, Local Control Accountability Plan (LCAP) Goals and the Theory of Action (TOA) provide an opportunity to retain qualified staff.

This tie breaking criteria is basically the same as the criteria from 2018-2019. However, the criteria for 2020-2021 has been modified to be more clear in its language. 

Criteria One  made more clear. Criteria One is now only certification and not "certification and experience". Staff still receive "credit" for experience; it is now in Criteria 2.

The 2020-2021 Tie Breaking Criteria revisions and rationale for them were shared in consultation with SRTA on January 9, 2020.

Board Policy
BP 4111
BP 4117.3

Education Code
Section 44955

Previous Board History
1/23/19 E.11 & E.12 Skipping and Tie Breaking Criteria

The Board of Education will receive Resolution No. 2019/20-035 and additional information regarding the 2018-19 reporting of developer fee financial activity as required by Government Code Sections 66001(d) and 66006(b). This requires districts to provide an annual accounting of the fees to the public. The Board must then review the information no earlier than 15 days after the information has been made available to the public. The document presented herein was made available for public review in the Business Office on December 26, 2019.

Purpose

The Board is required by the Government Code to adopt a resolution regarding the accounting of SACS Fund 25 (Developer Fees). The draft resolution and accounting must be publicly available on or before the 180th day after the close of the Fiscal Year (December 27, 2019.) A draft of the resolution and accounting was put on public display at the Developer Fees counter in Fiscal Services on December 26, 2019.

This is a required annual report. The Board approved the report for 2017-18 on January 23, 2019. In addition to this annual report, financial reporting on the collection and expenditure of developer fees regularly occurs as part of other required reports such as the budget, the interim reports, and the annual audit report.

Considerations

In order to finance the construction or reconstruction of school facilities needed to accommodate students coming from new development, Santa Rosa City Schools establishes and collects developer fees on residential, commercial and industrial construction within the district.

Developer fees shall be deposited, invested, accounted for and expended pursuant to Government Code 66006. Developer fees shall be deposited in a separate capital facilities account, and shall be used only for the purpose for which they were collected. Interest income earned by the capital facilities account shall also be deposited in that account and used only for the purpose for which the fee was originally collected. 

For this account, this information shall be made available to the public within 180 days after the last day of each fiscal year.

Board Policy
AR 7211 Facilities - Developer Fees

California Law
Gov Code 66006 Fees for Development Projects

Previous Board History 
January 23, 2019 (Item E.6) The Board approved the Annual Capital Facilities and Developer Fee Report and Resolution 2017-18.

January 10, 2018 (Item F.4) The Board approved the annual Accounting of Development Fees and Resolution for the 2016-17 fiscal year.

In the 2018-19 fiscal year, the District collected fees and interest of $1,016,013.23 which are 38.54% lower than the prior year, and 10.11% lower than the average of fees collected over the last 7 fiscal years.

The Board will consider the award of bid for the Santa Rosa Middle Roof & HVAC Replacement Project. This project is funded through the Measure I Bond Program.

Purpose

To approve the roofing and HVAC project at Santa Rosa Middle School to begin in June 2020. 

Consideration

On October 10, 2018, the Board approved Summer 2019 roofing projects that included Abraham Lincoln ES, Santa Rosa MS, Montgomery HS & Santa Rosa HS Phase II.

These schools were brought forward based on the needs assessment of each school and a review of work orders identifying the greatest areas of need for repair. 

Santa Rosa Middle was unable to bid for a Summer 2019 schedule due to approval delays with the Division of State Architect due to previously non-certified projects at the site dating back to the 1990's. The issues with the non-certified projects at this campus have been resolved allowing SRCS to solicit bids for this work. 

Similarly to Santa Rosa Middle, Montgomery High and Santa Rosa HIgh School also had non-certified projects that needed to be resolved in order to move forward. The non-certified projects at these two sites have been resolved and both are being finalized to bid in preparation for Summer 2020 work. 

Santa Rosa Middle Roofing and HVAC Project

On December 02, 2019, a notice inviting bids for the SR Middle School Roofing & HVAC replacement Project was issued. 

A request for bids was advertised in the Press Democrat; publication dates were December 02, 2019 & December 09, 2019 and was also posted on the District's website.

• On January 9, 2020, three (3) bids were received from:
  • Matrix HG
  • Stronger Building Services
  • Arntz Builders.

Based on an analysis of the submitted bid documents, verification of California Contractor’s license is current and active, PBK Architects recommends that Santa Rosa City Schools enter into a separate formal agreement, as outlined in the Contract Documents, with Matrix HG Inc. Mechanical, for the sum of: Seven Million, Nine Hundred Ninety-Six Thousand, Four Hundred Four Dollars and Forty Cents ($7,996,404.40).

Due to Matrix HG, Inc. successful construction record and their overall evaluation, we believe they are the best qualified to successfully execute the requirements of these contracts, and therefore will bring the best value to the District.

Staff recommends awarding the bid to Matrix HG Inc. for $7,996,404.40.

Board Policy
BP 3311 

Previous Board History
October 10, 2018 (E.8): The Board approved Summer 2019 HVAC / Roofing Projects including Abraham Lincoln ES, Santa Rosa MS, Montgomery HS & Santa Rosa HS Phase II.

$7,996,404.40 (Measure I Funded)

The Board will consider the approval of additional security cameras and installation with labor costs for adjustments at the following sites based on administrator feedback: Albert Biella Elementary, Brook Hill Elementary, Elsie Allen High, Herbert Comstock Middle, Helen Lehman Elementary, Luther Burbank Elementary, Lawrence Cook Middle, Montgomery High, Piner High, Rincon Valley Middle, Steele Lane Elementary, Santa Rosa French American Charter, Santa Rosa High, and Santa Rosa Middle.

Purpose

The Board will consider the approval of additional security cameras installation along with labor costs for adjustments to cameras at the following sites.

• Albert Biella Elementary School
  • 1 new camera,
  • 2 cameras reassignment
  • 1 camera removal
• Brook Hill Elementary School
  • 1 new camera
  • 1 camera reassignment
• Elsie Allen High School
  • 2 new cameras
  • 1 camera reassignment
• Herbert Comstock Middle School
  • 2 new cameras
• Helen Lehman Elementary School
  • 2 new cameras
• Luther Burbank Elementary School
  • 1 new camera
• Lawrence Cook Middle School
  • 1 new camera
• Montgomery High School
  • 4 new cameras
  • 1 camera reassignment
• Piner High School
  • 1 new camera
• Rincon Valley Middle School
  • 2 new cameras
• Steele Lane Elementary School
  • 2 new cameras
  • 1 camera reassignment
• Santa Rosa French American Charter School 
  • 1 new camera
• Santa Rosa High School
  • 6 internal new cameras
  • 2 new external cameras
  • 4 camera reassignments
• Santa Rosa Middle School
  • 2 new cameras

Phases 1 through 5 of the Security Cameras Project implementation was designed to address perimeter and internal areas monitoring of all sites in the district.

A post-installation assessment was conducted with sites' administration at each site to determine areas where more coverage or fine tuning was needed. The new additional cameras and adjustment needs are based on the site administrators feedback.

This proposal also captures adjustments and modifications that need to be addressed at various school sites. 

This proposal concludes the implementation of the Security Cameras Project throughout the district including the District Office and Lewis Educational Center.

Full completion of the project is expected by the end of February 2020.

At the completion of the project the total number of cameras will be 601. Approximately half to these cameras are equipped with 3 sensors therefore, combined will provide 1200 different accessible view locations throughout the district.

Consideration

As outlined in the Facilities Master Plan (FMP) and the FMP Implementation Plan, campus and classroom safety was identified as a priority at all sites.  In coordination with our infrastructure project, replacing our existing old security cameras and camera video storage and software system with a solution that provides increased functionality for monitoring areas of interest at every SRCS site is an important step to address our security and safety needs.  

The new security cameras systems are modular, specifically tailored to the site needs and are an upgrade to areas of coverage, features, and functionality when compared to our existing security camera system. The new system will have the ability to store video information for up to one month in full resolution at 10fps (frames per second) for motion events on all cameras. A wide range of superior cameras with resolutions from 1 to 30 megapixels (MP) were deployed and will take advantage of end to end system integration. 

The new cameras use the new cabling installed as part of the Infrastructure Project funded from Bond money at all sites.

The new security camera systems along with the new cameras address several areas of need throughout SRCS including:

Safety:

• All campuses are properly covered for recording
• Intuitive and responsive interface for easy event identification, management, and reporting

Operability:

• The new camera system and cameras work over our data network
• Systems are specific to each site, the high bandwidth camera video traffic is kept locally protecting the network/Internet bandwidth for instructional use
• No single point of failure

The old camera system Santa Rosa City Schools was 17 years old and relied on hardware that has been deemed end of life and not supported any longer.

Security camera coverage at all sites is was by no means satisfactory and many old cameras ceased functioning altogether either because of hardware failure or because of the crumbling underlying infrastructure. The camera servers and storage system were beyond useful life and needed to be either retired or replaced.

Another issue with the old system was that it relied on the servers and central storage at the District Office. All video traffic was being sent to the District Office on the same network with instructional and business traffic thus competing for available bandwidth. This used to be an issue because of the age of the cameras and server system. The video traffic is very bandwidth intensive and was negatively impacting instruction, especially at peak times. With the dramatic increase in the number of devices we currently support in our network (over 20K devices), it became imperative to protect the network bandwidth for educational and business use.

The Technology Department conducted extensive research in finding an optimal solution to either upgrade the old system or to fully replace it. Five different systems were considered, including the old one. Three demo systems installations from different vendors with multiple types of cameras were run for several months at three different sites. District and site-level administrators and IT Department staff were invited and participated in demonstrations of the different solutions.

At the end of the process, it was determined:

• For proper coverage, SRCS needed more cameras than currently installed at each site. Below is an approximate guideline per type of school based on size and coverage area:
  • Elementary schools: 15
  • Middle schools: 30
  • High Schools: 45
• A tailored solution was needed for each site
• Need for a distributed system with storage at each site to eliminate heavy network traffic generated by this many higher resolution cameras
• Need for an easy to use and responsive system that site administrators can quickly operate in cases of emergency 

Based on these requirements and the input from stakeholders, it was determined that Avigilon with local storage systems (NVR) was the best technical solution to serve our needs. 

Highlights of the Avigilon System:

• The system is very easy to use.
• The system is very responsive in NVR form
• 24-hour on-site support for NVR
• A wide range of superior cameras with resolutions from 1 to 30 megapixels (MP) available from the manufacturer with the added benefit of an end to end integration
• Efficient bandwidth management technology.
• Embedded with self-learning video analytics for accurate people and vehicle detection
• The system supports cameras from multiple vendors meaning that SRCS can reuse some of our more capable cameras after refurbishing.
• Easy to install, configure and use.
• One time cost - no reoccurring annual costs
• Tested Solution used in many school districts 

Integrated Security Controls, Inc. is a local Santa Rosa systems integrator specializing in video surveillance systems and security electronics with a focus on public works. Integrated Security Controls, Inc. has extensive experience with Avigilon software and hardware in a wide variety of installation types and handles all aspects of each job including system design, installation, and maintenance/support as proven during the Avigilon six (6) camera demo installation at Albert Biella Elementary School.

Integrated Security Controls, Inc. is available to provide regular and emergency service 24/7 to address urgent problems and also offers the installation under the CMAS contract, greatly reducing the costs on installation.

Using the Integrated Security Controls, Inc. - CMAS contract for camera acquisition and installation allows us to receive exceptionally good pricing. As discussed at previous Board meetings, CMAS sets the ceiling for product price in the pre-negotiated contract. Staff has determined that the pricing from Integrated Security Controls, Inc. through their CMAS contract for this project is fair, reasonable, and competitive and meets the needs of SRCS.

Previous Board Activity

May 08. 2019: Approve Security Camera Systems Purchase and Installation at Santa Rosa High School, Rincon Valley Middle School, Lewis Educational Center and the District Office (E.8)

April 24. 2019: Approve Security Camera Systems Purchase and Installation at Elsie Allen High School, Hidden Valley Elementary School, Proctor Terrace Elementary School, Santa Rosa French American Charter School, Santa Rosa Middle School (E.11)

April 10, 2019:  Approve Security Camera Systems Purchase and Installation at Maria Carrillo High School, Ridgway High School, Hilliard Comstock Middle School, Abraham Lincoln Elementary School and Santa Rosa Charter School for the Arts (E.8)

March 27, 2019: Approve Security Camera Systems Purchase and Installation at Helen Lehman Elementary School, James Monroe Elementary School, Luther Burbank Elementary School, Lawrence Cook Middle School and Piner High School (E.8)

Measure L(30%): $45,181.50 Measure I (70%): $105,423.50

Grand Total: $150,605.00

The Board will consider approval of the 2018-2019 School Accountability Report Cards (SARCs) for all district school sites. All schools’ SARCs: https://srcs.link/38hQhN7

Purpose

The Board is being asked to approve the publication and posting of the 2018-2019 School Accountability Report Cards (SARCs) for all district school sites to the Santa Rosa City Schools' website.

Considerations

Annual approval of SARCs ensures the public is informed on a wide range of topics at each of our schools. Topics included: Internet Access, Leadership, School Mission Statement, Enrollment Data, Conditions for Learning, School Facility Conditions, and Planned Improvements.

SARCs are to be published on or before February 1st of each year after the Board formally approves the publication of the documents. SARCs are hosted by the California Department of Education at http://sarconline.org. The current SARC is linked for each school on the SRCS website - School Accountability Report Card.

Draft PDFs for each school are available for review at: SRCS PDFs for Board Consideration 2018-19 or copy and paste this link: https://srcs.link/38hQhN7.

Board Policy

BP 0510

Education Code

Proposition 98 established that all schools prepare a School Accountability Report Card (SARC).

EC Section 33126 establishes the items required in the SARC, when they are to be published, and annual notification to parents.

Previous Board History

January 22, 2019 (Item E-9) Board approval of the 2016-17 SARCs.

January 24, 2018 (Item E-9) Board approval of the 2016-17 SARCs.

January 25, 2017 (Item E-9) Board approval of the 2015-16 SARCs.

January 27, 2016 (Item E-12) Board approval of the 2014-15 SARCs.

SARCs have been presented to the Board for approval at the last meeting in January dating back to approximately 1989.

Approve.

The Board will consider approval of the Memorandum of Understanding with Center Point Drug Abuse Alternatives Center for the remainder of the 2019-2020 school year.  This pilot program will provide quality substance abuse counseling services for students at two schools. 

Purpose

The purpose of the Memorandum of Understanding with Center Point Drug Abuse Alternatives Center (CP DAAC) is to improve the health and lives of students at Lawrence Cook Middle School and Elsie Allen High School by providing weekly, on-site, substance abuse counseling services for students who are referred by the administration as a suspension diversion or an alternative means of correction.   

Considerations  

Substance abuse counseling is a logical, restorative and potentially transformative, “consequence,” for drug and alcohol-related education code violations at school.  By providing explicit and appropriate treatment for students struggling with substance abuse as a suspension diversion, the number of suspensions for these offenses will decrease.

The CP DAAC Certified Alcohol and Other Drug (AOD) Counselor will meet with students individually for an initial screening and intake appointment.  Students will complete an Addiction Severity Index Assessment with the AOD Counselor. The student and the AOD Counselor will develop a treatment plan, specific to each student’s needs, which includes goals, objectives, and interventions. 

As you may recall, the district was awarded the Department of Justice Tobacco Grant.  This pilot program is not connected to that grant because the focus is on drug and alcohol use, which is not supported in the tobacco grant.

This pilot program supports student wellness as illustrated by LCAP Goal 2.

Board Policy
BP 1020 Youth Services
BP 5030 Student Wellness
BP 5131.6 Alcohol and Other Drugs

There is no impact to the General Fund.  There is no cost to the district and there are no in-kind contributions.  There is the potential to have a positive financial impact by reducing suspensions, which could cause an increase in ADA funding.  

The Board will consider approval of members for the formation of a Surplus Property Advisory Committee (Also known as a 7-11 Committee). 

Purpose

To form Surplus Property Advisory Committee to make a recommendation to the Board of Education regarding the sale of the Fir Ridge Parcel (APN 173-620-030).

Members for Approval:

• Herman G. Hernandez: Community member, SCOE Board Member
• Frank Pugh: Community Member, Former SRCS Board Member
• Mike Lopez: Business Community Member, Member of the SRCS Budget Advisory Committee
• Will Lyon: SRTA Representative for Teachers
• David Guhin: City of Santa Rosa Assistant City Manager / Director Planning and Economic Development
• Betty Garcia: CSEA Representative, Member of the SRCS Budget Advisory Committee
• Anna Guzman: Administrator
• Kristen Hendricks: Parent, Member of the Budget Advisory Committee, Member of the Measure I and L Citizens' Oversight Committee. 

Considerations

Surplus Property Advisory Committee 

Pursuant to Education Code Section 17388, et seq. (the “Code”), before excess real property is sold or leased, the governing board of a school district must appoint a district advisory committee (“Advisory Committee”) to advise the governing board (“Governing Board”) on the disposition of such property.

The Advisory Committee must consist of not less than seven (7) and not more than eleven (11) members, and must be represented by each of the following:

1. The ethnic, age group, and socioeconomic composition of the District;
2. The business community, such as store owners, managers, or supervisors;
3. Landowners or renters, with preference to be given to representatives of neighborhood associations;
4. Teachers;
5. Administrators;
6. Parents of students; and
7. Persons with expertise in environmental impact, legal contracts, building codes, and land use planning, including, but not limited to knowledge of the zoning and other land use restriction of the cities or cities and counties in which surplus space and real property is located.

The Surplus Property Advisory Committee shall do all of the following:

1. Review the projected school enrollment and other data as provided by the district to determine the amount of surplus space and real property.
2. Establish a priority list of use of surplus space and real property that will be acceptable to the community.
3. Cause to have circulated throughout the attendance area a priority list of surplus space and real property and provide for hearings of community input to the committee on acceptable uses of space and real property, including the sale or lease of surplus real property for child care development purposes pursuant to Section 17458.
4. Make a final determination of limits of tolerance of use of space and real property.
5. Forward to the district governing board a report recommending uses of surplus space and real property.

Next Steps

1. Convene Surplus Property Advisory Committee: Februay 2020
2. Surplus Property Advisory Committee Recommendation/Report to the Board: February 26, 2020
3. Present timeline and milestones for sale of the Fir Ridge Property: February 26, 2020
4. Start Process for sale of the Fir Ridge Property: March 2020

Education Code
17388-17391

Board Policy
BP 3280

These items are presented for informational purposes only.

The following are future board update items:

• Fir Ridge / 7-11 Report
• 18-19 Audit Report and Finding
• African-American History Month Resolution
• CTE Month Resolution
• Reduction in Force (RIF)/Particular Kinds of Service (PKS) Process and Timelines

Attached for reference are the Board's Codes of Conduct and Code of Ethics board policy. 

Attached for reference is a list of educational acronyms and abbreviations. 

The Board will receive the quarterly report on SRCS Williams Uniform Complaints for the period beginning October 1 and ending December 30, 2019.  The District files with the Sonoma County Office of Education a quarterly report on Williams Uniform Complaints listing the number of complaints that have been resolved, and the number of complaints remaining unresolved.  The attached quarterly report on Williams Uniform Complaints is presented for your information only.

Purpose

To provide the Board with information submitted to the Sonoma County Office of Education;  a quarterly report on Williams Uniform Complaints listing the number of complaints that have been resolved, and the number of complaints remaining unresolved. There were sixteen (16) Williams Complaints submitted during this quarter.

Considerations

During the quarter of October 1 - December 30, 2019, the district received a total of sixteen (16) Williams Uniform Complaints (14 Facilities Condition and 2 Textbooks & Instructional Materials complaints). Following the Williams Uniform Complaint procedures, the District investigated the allegations and immediately addressed the concerns.

The investigation of these Williams Complaints has now been closed. The district appreciates that these complaints have been brought to our attention to assist us in improving our facilities and instruction and to better serve our students, staff and the greater community.

Williams Uniform Complaint Procedures Form

The Board will receive a report on Governor Newsom's proposed 2020-21 State Budget that was released on January 10, 2020 and how it impacts our district.

Purpose

By January 10^th each year, the Governor of California is required to publicly present a proposed State budget for the succeeding fiscal year that begins on July 1. Although the State budget does not become official until it is agreed upon by the Legislature and signed by the Governor, the Governor's January proposal provides guidance for Santa Rosa City Schools' own 2020-21 budget planning and decision making that often must be completed by the end of February.

Consideration

The Governor's budget proposal includes:

 Changes to the COLA funding percentage rates:

Changes to the employer rate for CalPERS contributions:

Changes to the employer rate for CalSTRS contributions:

The proposal will be updated in May and signed into law in June 2020.

Education Highlights from the 2020-21 California State Budget Proposal

Proposition 98

Adopted by state voters in 1988, Proposition 98 sets in the State Constitution a series of complex formulas that establish the minimum funding level for K–12 education and community colleges from one year to the next. This target level is determined by prior-year appropriations that count toward the guarantee and (1) workload changes as measured by the change in average daily attendance (ADA), and (2) inflation adjustments as measured by the change in either per capita personal income or per capita state General Fund revenues, whichever is less. While gains experienced over the last several years continue with the 2020–21 State Budget proposal, these gains represent the minimum required by law.

Current- and Prior-Year Minimum Guarantee

The Proposition 98 minimum guarantee has increased from the 2019 State Budget Act for both 2018–19 and 2019–20 due largely to an increase in property tax revenue in 2018–19 and increased General Fund revenues in both years.

For the current year, Governor Newsom’s State Budget proposal acknowledges an increase of $517 million from the 2019–20 State Budget Act—raising the Proposition 98 guarantee to an estimated $81.6 billion, up from $81.1 billion. The 2018–19 year reflects a more modest increase of $301.5 million, raising the minimum guarantee from $78.1 billion to $78.4 billion.

2020-21 Minimum Guarantee

For 2020–21, the Governor’s State Budget proposes a Proposition 98 guarantee of $84 billion, an increase of $3 billion year over year. As expected, given the continued declines in enrollment, the guarantee is projected to be based on Test 1—funding based on education’s proportion of the General Fund in 1986–87.

Cost-of-Living Adjustment and Average Daily Attendance

The estimated statutory COLA for K–12 education programs in 2020–21 is 2.29%, and is applied to the LCFF base grant targets, as well as other education programs that are funded outside of the LCFF. Those programs include Special Education, Child Nutrition, Preschool, Foster Youth, American Indian Education Centers, the American Indian Early Childhood Education program, and the Mandate Block Grant.

Note that while the COLA is lower than estimated in the 2019–20 enacted State Budget, it is higher than that projected by the Legislative Analyst’s Office in its Fiscal Outlook, which was released in November 2019.

Statewide, ADA is expected to continue declining. The State Budget proposal reduces Proposition 98 funding in 2019–20 due to an ADA decline greater than projected in the 2019–20 State Budget Act, and in 2020–21 from a further projected ADA decline in 2020-21.

Local Control Funding Formula

The Governor’s 2020–21 State Budget proposal includes an increase of $1.2 billion in Proposition 98 for the LCFF reflecting the 2.29% COLA. This brings LCFF funding to $64.2 billion.

LCFF Target Entitlements for School Districts and Charter Schools

The target base grants by grade span for 2020–21 are increased over 2019–20 by 2.29% to reflect the estimated statutory COLA:

The Transitional Kindergarten (TK)–3 grant increase for the class-size reduction (CSR) grade span adjustment is $819 per ADA in 2020–21, and the grade 9–12 base grant per ADA is increased by $248 in recognition of the need for Career Technical Education (CTE) courses provided to students in the secondary grades.

School districts and charter schools are entitled to supplemental grant increases equal to 20% of the adjusted base grant (including CSR and CTE funding) for the percentage of enrolled students who are English learners, eligible for the free or reduced-price meals program, or in foster care. An additional 50% per-pupil increase is provided as a concentration grant for each percentage of eligible students enrolled beyond 55% of total enrollment.

Special Education

Following the investment in the 2019–20 State Budget for Assembly Bill (AB) 602 equalization ($152 million) and one-time flexible funding to school districts based on the number of preschoolers with disabilities ($493 million) plus the call for policy reform to improve outcomes for students with disabilities—the 2020–21 State Budget continues to provide investments in special education. Governor Newsom’s Budget for 2020-21 proposes to use all of last year’s $645 million to fund special education base grant increases this year and to use a three-year rolling average of LEA ADA, while still allocating funds through Special Education Local Plan Areas (SELPAs). All but one hundred LEAs will receive an increase in base funding through this funding and those LEAs will be held harmless.

Similarly to the 2019–20 State Budget, the Budget proposes $250 million one-time funding to school districts based on the number of preschoolers ages three to five years with exceptional needs served. In a departure from the flexible nature of these funds in the current year, the Budget would require the funds to be allocated to increased or improved services. The Budget proposes $4 million one-time Proposition 98 General Fund for dyslexia research, training, and a statewide conference.

Long term, the 2020–21 State Budget calls for a multiyear approach and one-time funding to study the current SELPA governance and accountability structure and improved accountability for special education service delivery and student outcomes. Going forward, the Administration plans to create a new funding formula to support equity, more inclusive practices, and early intervention; make changes to governance and accountability; pursue reforms related to family and student engagement; and incorporate recommendations from the Master Plan for Early Learning and Care.

CalSTRS and CalPERS Payments

While the Governor makes reference to the $3.15 billion (one-time, non-Proposition 98) California State Teachers’ Retirement System (CalSTRS) and California Public Employees’ Retirement System (CalPERS) investment that was made on behalf of employers as part of the enacted 2019–20 State Budget, he does not propose to provide any additional CalSTRS and CalPERS relief for LEAs in his 2020–21 State Budget blueprint.

Early Childhood Education: Child Care, State Preschool, and Kindergarten

Early childhood investments continue to be a top priority for Governor Newsom. This is perhaps most strongly signaled by his sweeping proposal to establish a Department of Early Childhood Development under the Health and Human Services Agency, and shift all but the California State Preschool Program from the Department of Education into the new department, beginning in July, 2021. The new department is intended to integrate early childhood funding, programs and services including child care, home visiting, and early health programs. As it relates to programs affecting public agency providers, the Governor’s State Budget proposals includes the following investments:

• $75 million in Proposition 98 funding to expand the Inclusive Early Education Expansion program that provides one-time grants to construct or modernize preschool facilities that serve children with disabilities
• Increases the provider reimbursement rates for General Child Care and State Preschool by a 2.29% COLA
• Proposes future changes in the State School Facility Program if voters approve the $15 billion statewide school bond (Proposition 13) to provide facility grant enhancements to expand preschool programs on school campuses

School Facilities

The State Budget proposal does not include any significant new initiatives for school facilities. It acknowledges the Public Preschool, K–12, and College Health and Safety Bond Act (Act), which will appear on the March 2020 ballot as Proposition 13 and reforms the School Facility Program (SFP).

Similar to his first budget last year, the Governor’s 2020–21 State Budget proposal includes the sale of an additional $1.5 billion in bonds for 2020–21 to support the SFP—funding that will go to address the backlog of school districts and charter schools waiting for state funds to become available.

Lastly, the Budget for 2020–21 proposes diverting a portion of the funds allocated for school districts to retrofit and construct facilities to support full-day kindergarten programs. As part of the 2019–20 Adopted Budget, $300 million was allocated to encourage school districts to increase access to students in kindergarten—particularly through the conversion of part-day to full-day programs—by retrofitting existing or constructing new kindergarten facilities. The Budget proposal looks to dedicate an unspecified portion of these funds to support the construction of preschool facilities on school campuses. Assuming passage of Proposition 13, the Administration would also introduce language to provide new construction and modernization per pupil grant enhancements for the construction or modernization of facilities to expand preschool programs.

Discretionary Funds

For the second consecutive year, Governor Newsom’s State Budget does not propose any one-time Proposition 98 discretionary funding for school districts, charter schools, or COEs.

Board Policy
BP 3100

Previous Board History
January 23, 2019 (F.7) The Governor's Proposed 2019/20 Budget
January 24, 2018 (F.8) The Governor's Proposed 2018/19 Budget